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The National Academies

NCHRP 20-123(17) [RFP]

Highway Safety Manual Development and Roadmap
[ NCHRP 20-123 (Support for AASHTO Committees and Councils) ]

Posted Date: 10/20/2022

  Project Data
Funds: $150,000
Contract Time: 18 Months
Authorization to Begin Work: 3/15/2023 -- estimated
Staff Responsibility: Richard A. Retting
   Phone: 202/334-2418
   Email: rretting@nas.edu
RFP Close Date: 12/9/2022
Fiscal Year: 2023

BACKGROUND

The American Association of State Highway and Transportation Officials (AASHTO) and the Transportation Research Board (TRB) Committee on Safety Performance Analysis developed a strategic plan for future editions (SPFE) of the AASHTO Highway Safety Manual (HSM) to document the process of identifying research needs, substantiating funding, tracking research progress, reviewing technical content, and finalizing an adoption process for a new edition of the HSM. Although the SPFE provides overall guidance for development of a new edition, numerous questions and research needs have been identified during the process of developing the second addition of the HSM.

Early plans for HSM implementation and institutionalization, along with support from numerous stakeholders, have helped develop the state of the practice of data-driven safety analysis. Based on transportation professionals’ use of the HSM and other safety analysis guides and resources, there is an immediate need to develop a roadmap for the HSM that will build on lessons learned from the evolution to date of this field (i.e., https://domesticscan.org/scans/16-01-leading-practices-in-the-use-of-the-highway-safety-manual-for-planning-design-and-operations/; https://safety.fhwa.dot.gov/hsm/fhwasa16106/; https://apps.trb.org/cmsfeed/TRBNetProjectDisplay.asp?ProjectID=2974) and will support expansion to a wider range of applications and users. Additionally, the roadmap could help identify the HSM community’s preference for tools and technical content to be included in the next edition of the HSM. 

OBJECTIVE

The objective of this project is to develop an HSM roadmap that will guide content, publication, implementation, and other aspects of the HSM to expand its use throughout the transportation facility lifecycle and to include a wider range of users and facility types.

RESEARCH PLAN

Task descriptions are intended to provide a framework for conducting the research. The NCHRP is seeking the insights of proposers on how best to achieve the research objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers’ current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective. 

The research plan should (1) include a kick-off teleconference with the research team and NCHRP convened within 1 month of the contract’s execution; (2) address how the proposer intends to satisfy the project objective; (3) be divided logically into detailed tasks necessary to fulfill the research objective and include appropriate milestones and interim deliverables; and (4) incorporate opportunities for the project panel to review, comment on, and approve milestone deliverables. 

Accomplishment of the project objectives will require at least the following tasks.  

PHASE I 

Task 1. Collect and synthesize information to inform the development of a roadmap. At a minimum, efforts should include:

  • Identify gaps in knowledge (content and awareness), methods, applications, and transportation industry usage of the HSM that will inform the framework for developing and implementing future editions of the HSM.
  • Identify transportation professionals’ preferences for a longer-term vision of the methods, content, format, supporting tools, and other materials for the HSM.
  • Coordinate with members of committees and panels involved with the development of other publications related to the design and operation of transportation facilities to align content development of future editions of the HSM with those documents.  

Task 2. Propose an annotated outline for content of the HSM roadmap.

Task 3. Prepare an Interim Report that summarizes results from Tasks 1 and 2, refines the Phase II work plan, presents key issues, and recommends priorities to address in future editions of the HSM.

Note: Following a 1-month review of the Interim Report by the NCHRP, the research team will be required to meet with the NCHRP project panel to discuss the interim report, if necessary. Work on Phase II of the project will not begin until authorized by the NCHRP.

PHASE II

Task 4. Develop a roadmap that, at a minimum, addresses the following elements:

  • Future HSM content, including:
    • Ways to help ensure future research results are compatible with the HSM (e.g., research methodology, study quality);
    • Future research needs to fill HSM gaps identified in Task 1;
    • Guidance for how to conduct future research (e.g., advances in statistical methods and safety analysis methods; ensure that research is pilot tested in other jurisdictions; test new research against work already in the HSM to ensure results are not conflicting or counterintuitive);
    • Expand HSM use throughout the transportation facility lifecycle and to include a wider range of users and facility types;
    • Incorporate the Safe System approach; and
    • Surrogate and nontraditional analyses and performance metrics.
  • Format and structure (e.g., electronic vs. hard copy; publish parts individually or together; multiple versions tailored for practitioners vs. researchers).
  • Future HSM publication considerations (e.g., frequency of updates, timeliness of incorporating new research results).
  • Opportunities for linkages with emerging safety research results.
  • Implementation program (e.g., outreach, training, tools, website content, and other implementation needs).

Task 5. Conduct a stakeholder webinar and revise the draft roadmap based on stakeholder feedback, with emphasis on producing a practical/useable document.

Task 6. Prepare a final deliverable that documents the entire research effort. Final deliverables should include (1) a final research report documenting the entire research effort and findings; (2) HSM roadmap; (3) prioritized recommendations for future research needs; (4) outreach materials, including a PowerPoint presentation, to inform HSM-related stakeholders about the roadmap; and (5) technical memorandum on implementation (see Special Note I).

Note: Following receipt of the draft final deliverables, the remaining 3 months shall be for NCHRP review and comment and for research agency preparation of the final deliverables.

SPECIAL NOTES 

A. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs were revised in May 2022. Please take note of the new and revised text which is highlighted in yellow. 

B. Proposals must be submitted as a single PDF file with a maximum file size of 10 MB. The PDF must be formatted for standard 8 ½” X 11” paper, and the entire proposal must not exceed 60 pages (according to the page count displayed in the PDF). Proposals that do not meet these requirements will be rejected. For other requirements, refer to chapter V of the instructions. 

C. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs have been modified to include a revised policy and instructions for disclosing Investigator Conflict of Interest. For more information, refer to chapter IV of the instructions. A detailed definition and examples can be found in the CRP Conflict of Interest Policy for Contractors. The proposer recommended by the project panel will be required to submit an Investigator Conflict of Interest and Disclosure Form as a prerequisite for contract negotiations. 

D. Proposals will be rejected if any of the proposed research team members work for organizations represented on the project panel. The panel roster for this project can be found at https://www.mytrb.org/OnlineDirectory/Committee/Details/6689. Proposers may not contact panel members directly; this roster is provided solely for the purpose of avoiding potential conflicts of interest. 

E. Proprietary Products - If any proprietary products are to be used or tested in the project, please refer to Item 6 in the Information and Instructions for Preparing Proposals. 

F. Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively knowledgeable in the problem area. The project panel will recommend their first choice proposal considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) how the proposer approaches inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and, if relevant, (6) the adequacy of the facilities. A recommendation by the project panel is not a guarantee of a contract. The National Academy of Sciences (NAS - the contracting authority for the National Academies of Sciences, Engineering, and Medicine) will conduct an internal due diligence review and risk assessment of the panel’s recommended proposal before contract negotiations continue. 

Note: The proposer's approach to inclusion and diversity as well as participation by Disadvantaged Business Enterprises should be incorporated in Item 11 of the proposal.

G. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academy of Sciences. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academy of Sciences. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors. 

H. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the Information and Instructions for Preparing Proposals. Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower tier subaward and subcontract in excess of $25,000. 

I. The required technical memorandum titled “Implementation of Research Findings and Products” should (a) provide recommendations on how to best put the research findings/products into practice; (b) identify possible institutions that might take leadership in applying the research findings/products; (c) identify issues affecting potential implementation of the findings/products and recommend possible actions to address these issues; and (d) recommend methods of identifying and measuring the impacts associated with implementation of the findings/products. Implementation of these recommendations is not part of the research project and, if warranted, details of these actions will be developed and implemented in future efforts. 

The research team will be expected to provide input to an implementation team consisting of panel members, AASHTO committee members, the NCHRP Implementation Coordinator, and others in order to meet the goals of NCHRP Active Implementation: Moving Research into Practice, available at http://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP_ActiveImplementation.pdf

J. If the team proposes a Principal Investigator who is not an employee of the Prime Contractor, or if the Prime Contractor is proposed to conduct less than 50% of the total effort (by time or budget), then section five of the proposal should include: (1) a justification of why this approach is appropriate, and (2) a description of how the Prime Contractor will ensure adequate communication and coordination with their Subcontractors throughout the project. 

K. All budget information should be suitable for printing on 8½″ x 11″ paper. If a budget page cannot fit on a single 8½″ x 11″ page, it should be split over multiple pages. Proposers must use the Excel templates provided in the Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs


Proposals must be uploaded via this link: https://www.dropbox.com/request/MmtyBbH66i5B183Xh8eK 
Proposals are due not later than 5:00 p.m. Eastern Time on 12/9/2022.

This is a firm deadline, and extensions are not granted. In order to be considered for award, the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected.

Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered statement in order for TRB to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a fillable PDF version of the Liability Statement. A free copy of the Adobe Acrobat PDF reader is available at https://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals". Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.

5. Potential proposers should understand that follow-on activities for this project may be carried out through either a contract amendment modifying the scope of work with additional time and funds, or through a new contract (via sole source, full, or restrictive competition).


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