AASHTO committees conduct surveys to learn about how different agencies approach common challenges and provide technology transfer to help improve state DOT operations. Surveys results are compiled and distributed after the survey closes; however, there is a need to make the results available for long-term access across AASHTO committees. Lack of persistent, long-term access to completed surveys results in inefficiency and duplication of effort. This contributes to “survey fatigue” among DOT staff who are asked to respond to multiple surveys each year. AASHTO community members that could potentially make use of the survey results to inform and improve their agency practices may not be aware that they exist. Over time, knowledge about completed surveys is lost. This reduces the value gained from the significant effort expended to design, conduct, complete, and summarize survey results.
One existing model for preserving and providing access to survey results is the AASHTO Research Advisory Committee (RAC), a subcommittee of the Special Committee on Research and Innovation (R&I) that regularly conducts surveys, many of which would be of interest to the various state DOT operational areas. Results of RAC surveys, stored in a database, may be accessed from the main AASHTO RAC survey page (https://research.transportation.org/rac-surveys/). This page provides a list of surveys, with options to sort and filter. In addition, the survey page provides links on guidelines for conducting surveys, listings of the survey categories and pending survey results, information for transportation libraries on conducting surveys and posting their surveys to this database, and a link to the survey database. RAC members review this database prior to conducting a new survey to avoid duplication. There is a need to avoid future survey duplication and increase awareness of available survey results across all AASHTO committees. The current RAC survey database provides a promising model to consider. This research seeks to further define the magnitude of the issue and provide potential solutions for AASHTO staff and committees to consider. The desired outcomes are to facilitate findability and easy access to survey results, minimize duplication of effort, and support cross committee collaboration and understanding.