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The National Academies

NCHRP 20-102(19)B [RFP]

Updated Research Roadmap for NCHRP 20-102, Impacts of Connected Vehicles and Automated Vehicles on State and Local Transportation Agencies
[ NCHRP 20-102 (Impacts of Connected Vehicles and Automated Vehicles on State and Local Transportation Agencies--Task-Order Support) ]

Posted Date: 10/31/2019

  Project Data
Funds: $125,000
Contract Time: 18 months
Authorization to Begin Work: 1/1/2020 -- estimated
Staff Responsibility: B. Ray Derr
   Phone: 202-334-3231
   Email: rderr@nas.edu
RFP Close Date: 12/5/2019
Fiscal Year: 2020

BACKGROUND

 

In 2014, NCHRP Project 20-24(98), Connected/Automated Vehicle Research Roadmap for AASHTO, developed a research roadmap for connected vehicle (CV) and automated vehicle (AV) related policy, planning, and implementation issues facing state and local transportation agencies. This roadmap has served as a key reference for the panel overseeing NCHRP Project 20-102, Impacts of Connected Vehicles and Automated Vehicles on State and Local Transportation Agencies, in selecting tasks to fund as part of the NCHRP 20-102 effort.

 

In recognition that planning efforts in this area need to be continually updated to reflect changing conditions, NCHRP Project 20-102(19), Update AASHTO’s Connected Vehicle/Automated Vehicle Research Roadmap, began in 2018 to update the roadmap and is scheduled for completion in March 2020. A similar effort is needed through 2021.

 

OBJECTIVE

 

Building upon the efforts of NCHRP Projects 20-24(98) and 20-102(19), the objective of this project is to refresh the CV/AV research roadmap and to maintain the roadmap for the duration of the contract by providing regular updates as new and relevant information or issues are identified by the research team and NCHRP project panel. The research team will be expected to use many sources, including the literature, relevant AASHTO events, relevant research underway or planned by other research institutions, the annual Automated Vehicle Symposium sponsored by TRB and the Association for Unmanned Vehicle Systems International (AUVSI), and the TRB Forum on Preparing for Automated Vehicles and Shared Mobility.

 

TASKS

 

Task 1. Meet with the NCHRP on Friday, January 10, 2020 in Washington, DC to establish the context, themes, goals, and criteria for future research conducted under NCHRP Project 20-102. The context, themes, goals, and criteria should reflect the multimodal objectives of the state departments of transportation (DOTs), the types of projects that NCHRP is best suited to address, and work being done by other research efforts in this space (e.g., vehicle manufacturers, federal DOT, Cooperative Automated Transportation (CAT) Coalition, Connected Vehicle Pooled Fund Study). Prior to the meeting, participate in a NCHRP-hosted web conference with the U.S. DOT and AASHTO to review the related work those organizations have underway and planned.

 

Task 2. Draft an updated CV/AV research roadmap to reflect the context, themes, goals, and criteria established in Task 1. The roadmap should clarify the primary purpose of NCHRP 20-102 projects in the aggregate, as well as their implicit vision for national outcomes. The roadmap should consider research needs identified in NCHRP and other research projects and describe relationships among the NCHRP 20-102 research themes and goals and those of related efforts. Engage the NCHRP 20-102 project panel and other key stakeholders in a webinar in April 2020 to review the draft roadmap, and finalize the roadmap based on this input. Repeat the webinar every 6 months to refresh the roadmap.

 

Task 3. By May 29, 2020, deliver a slate of potential research projects drawn from the Task 2 roadmap with a combined budget of approximately twice the funds available for programming through NCHRP 20-102 (estimated at $3,000,000). The slate should include phased efforts targeting longer-term goals. Problem statements should describe relationships to other research and deployment efforts, governmental and private sector stakeholders, and partners that could facilitate success in the research and its implementation. Prior to the meeting of the NCHRP 20-102 project panel at the 2020 Automated Vehicle Symposium, solicit and compile feedback on the proposed research from critical AASHTO committees and others. At the meeting, present the slate of potential research and the feedback to the panel.

 

Task 4. By May 28, 2021, deliver a second slate of potential research projects drawn from the Task 2 roadmap with a combined budget of approximately twice the funds available for programming through NCHRP 20-102 (estimated at $3,000,000). The slate should include phased efforts targeting longer-term goals. Problem statements should describe relationships to other research and deployment efforts, governmental and private sector stakeholders, and partners that could facilitate success in the research and its implementation. Prior to the meeting of the NCHRP 20-102 project panel at the 2021 Automated Vehicle Symposium, solicit and compile feedback on the proposed research from critical AASHTO committees and others. At the meeting, present the slate of potential research and the feedback to the panel.

 

Note: Proposals should describe the team’s relationship to key sources of information and events and how information will be economically gathered from AASHTO and TRB Committees and other sources for Tasks 3 and 4.

 

SPECIAL NOTES

 

A. The selected respondent will be expected to participate in the February 2020 (Washington, DC), July 2020 (San Diego, CA), February 2021 (TBD), and July 2021 (TBD) meetings of the TRB Forum on Automated Vehicles and Shared Mobility Services.

 

B. The proposal, including appendices, shall not exceed 35 single-spaced pages; the Research Plan, Item 4 of the proposal, shall not exceed 15 single-spaced pages, in 12-point font or larger.

 

C. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the brochure, "Information and Instructions for Preparing Proposals" (http://onlinepubs.trb.org/onlinepubs/crp/docs/ProposalPrep.pdf). Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower tier subaward and subcontract in excess of $25,000.

 

D. Item 5 in the proposal, "Qualifications of the Research Team," must include a section labeled "Disclosure." Information relevant to the NCHRP's need to ensure objectivity and to be aware of possible sources of significant financial or organizational conflict of interest in conducting the research must be presented in this section of the proposal. For example, under certain conditions, ownership of the proposing agency, other organizational relationships, or proprietary rights and interests could be perceived as jeopardizing an objective approach to the research effort, and proposers are asked to disclose any such circumstances and to explain how they will be accounted for in this study. If there are no issues related to objectivity, this should be stated.

 

E. Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively very knowledgeable in the problem area. Selection of an agency is made by the project panel considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) how the proposer approaches inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and, if relevant, (6) the adequacy of the facilities.

 

Note: The proposer's approach to inclusion and diversity as well as participation by Disadvantaged Business Enterprises should be incorporated in Item 12 of the proposal.

 

F. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academies of Sciences, Engineering, and Medicine. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academies of Sciences, Engineering, and Medicine. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors.

 


Proposals (15 single-bound copies) are due not later than 4:30 p.m. on 12/5/2019.

This is a firm deadline, and extensions are not granted. In order to be considered for award, all copies of the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected. Proposers may choose any carrier or delivery service for their proposals. However, proposers assume the risk of proposal rejection if the carrier or delivery service does not deliver all the required documents by the deadline.

Delivery Address:

PROPOSAL-NCHRP
ATTN: Christopher J. Hedges
Director, Cooperative Research Programs
Transportation Research Board
500 Fifth Street, NW
Washington, DC 20001


Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered liability statement in order for the NCHRP to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a printable version of the Liability Statement (pdf). A free copy of the Adobe Acrobat PDF reader is available at http://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals" (updated July 2019). Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected. This brochure is available here.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.


IMPORTANT NOTICE

Potential proposers should understand clearly that the research project described herein is tentative. The final content of the program depends on the level of funding made available through States' agreements for financial support of the NCHRP. Nevertheless, to be prepared to execute research contracts as soon as possible after sponsors' approvals, the NCHRP is assuming that the tentative program will become official in its entirety and is proceeding with requests for proposals and selections of research agencies.

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