BACKGROUND

Value engineering (VE) is a systematic method aimed at optimizing the design, construction, and operation of airport facilities to ensure they deliver the best possible functionality with consideration for life cycle cost and revenue enhancement strategies. In addition, various principles and methods of VE can be applied across the project and program life cycle as applied to airports. 

Airport practitioners have challenges when implementing VE principles and methods, such as lack of awareness and education, size and complexity of projects and programs, and diverse stakeholder requirements. Research is needed to provide airports a basic understanding of VE principles and methods, guidelines for applying them in an airport setting, and examples of current applications of VE. 

OBJECTIVE

The objective of this research is to develop two primers and a guide for applying VE principles and evaluating VE implementation across airport project development from concept to decommissioning.  

The primers should introduce VE concepts, frameworks, and benefits throughout the project and program life cycle as applied to airports and be tailored to (1) airport executives and (2) practitioners.

The guide should cover the following topics at a minimum: 

• Application and implementation of VE at different delivery stages
  • Concept and budgeting
  • Design
  • Construction
  • Operations and maintenance
• Applying VE to various delivery methods
• Language for procurement and contracting
• Incorporating cost and risk management in the VE process
• Guidelines for incorporating revenue enhancements to the VE process
• Tools for decision-making (e.g., flowchart, scorecard, decision tree)
• Representative case studies for application of airport VE in areas and systems such as airside, terminal, landside, support facilities, etc. (see Special Note B)
• References to key industry resources (e.g., SAVE International, ASTM, ISO 55000, OMB A131, other NCHRP studies)
   

RESEARCH PLAN

ACRP is seeking the insights of proposers on how best to achieve the research objective. Proposers are asked to provide a detailed research plan for accomplishing the project objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective. The work proposed must be divided into tasks and proposers must describe the work proposed in detail.

The research plan shall include at a minimum the following interim deliverables for ACRP review and approval:

• Literature review
• Draft guide table of contents
• Case study plan with list of relevant candidate projects and rationale
• Primer outlines
• Interim report, including research results and analysis to date, annotated outline of the guide, next steps, and identification of follow-on research ideas to be developed into ACRP problem statements

Note: For each research idea approved by the project panel, the research team will use ACRP’s problem statement process (https://trb.org/ACRP/problemstatements.aspx) to develop and submit a problem statement on behalf of the project panel. The development and submission of problem statements should occur as soon as practical, taking into account ACRP’s problem statement annual submission deadline in early April.

The research plan shall also include at a minimum the following checkpoints with the ACRP panel:

• Kickoff teleconference meeting to be held within 1 month of the Notice to Proceed
• Web meeting[s] to discuss and approve:
  • Literature review
  • Draft guide table of contents
  • Case study plan
  • Primer outlines
• In-person interim report meeting

The final deliverables shall include: 

• Primers
• Guide
• Contractor’s Final Report documenting all research steps, results, and analysis
• Summary of Key Findings (see Special Note M)
• Further Recommended Research Memo (see Special Note N)
• Technical memo titled, “Implementation of Research Findings and Products” (see Special Note L)
   

Note: Following receipt of the draft final deliverables, there should be 3 months for ACRP review and comment and for contractor preparation of the final deliverables. For budgeting purposes, proposers should assume that ACRP will provide access to web-enabled teleconference services. ACRP will pay panel members’ travel costs for the face-to-face interim meeting. Proposers should assume that the meeting will be held in Washington, DC.

SPECIAL NOTES

A. Proposers are encouraged to provide their initial thinking on minimum project or program size and complexity suitable for VE.

B. Proposers are encouraged to provide their initial thinking on representative case studies for application of airport VE. If needed, non-airport examples may be considered.

C. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs were revised in May 2023. Please take note of the new and revised text which is highlighted in yellow.

D. Proposals must be submitted as a single PDF file with a maximum file size of 10 MB. The PDF must be formatted for standard 8 ½” X 11” paper, and the entire proposal must not exceed 60 pages (according to the page count displayed in the PDF). Proposals that do not meet these requirements will be rejected. For other requirements, refer to chapter V of the instructions.

E. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs have been modified to include a revised policy and instructions for disclosing Investigator Conflict of Interest. For more information, refer to chapter IV of the instructions. A detailed definition and examples can be found in the CRP Conflict of Interest Policy for Contractors. The proposer recommended by the project panel will be required to submit an Investigator Conflict of Interest and Disclosure Form as a prerequisite for contract negotiations. 

F. Proposals will be rejected if any of the proposed research team members work for organizations represented on the project panel. The panel roster for this project can be found at https://www.mytrb.org/OnlineDirectory/Committee/Details/6982. Proposers may not contact panel members directly; this roster is provided solely for the purpose of avoiding potential conflicts of interest. 

G. Proprietary Products - If any proprietary products are to be used or tested in the project, please refer to Item 6 in the Information and Instructions for Preparing Proposals.

H. Proposals are evaluated by the ACRP staff and project panels consisting of individuals collectively knowledgeable in the problem area. The project panel will recommend their first choice proposal considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) how the proposer approaches inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and, if relevant, (6) the adequacy of the facilities. A recommendation by the project panel is not a guarantee of a contract. The National Academy of Sciences (NAS - the contracting authority for the National Academies of Sciences, Engineering, and Medicine) will conduct an internal due diligence review and risk assessment of the panel’s recommended proposal before contract negotiations continue. 

Note: The proposer's approach to inclusion and diversity as well as participation by Disadvantaged Business Enterprises should be incorporated in Item 11 of the proposal.

I. The text of the final deliverable is expected to be publication-ready when it is submitted.  It is strongly recommended that the research team include the expertise of a technical editor as early in the project timeline as possible.  See Appendix F of the Procedural Manual for Contractors Conducting Research in the Transportation Research Board’s Cooperative Research Program for technical editing standards expected in final deliverables.

J. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academy of Sciences. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academy of Sciences. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors.

K. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the Information and Instructions for Preparing Proposals. Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower tier subaward and subcontract in excess of $25,000.

L. The required technical memorandum titled, “Implementation of Research Findings and Products” should provide: (a) recommended tactics to facilitate implementation; (b) possible institutions/partners and their potential implementation role; (c) potential impediments to successful implementation; (d) metrics to measure extent of product use and benefit; (e) related FAA guidance; and (f) appendices as needed. An annotated template for the memorandum is found here: https://onlinepubs.trb.org/onlinepubs/acrp/ACRP_Implementation_TechMemo_Template_2019.pdf.

M. The Summary of Key Findings will be a stand-alone document. It should: (a) convey the most pertinent and applicable results of the project’s research; (b) be geared toward the airport industry practitioner while minimizing technical language; (c) present results using text and graphics as appropriate; and (d) encourage readers to explore the primary project deliverables. The Summary of Key Findings should be limited to no more than 4 pages.

N. The Further Recommended Research Memo will be a stand-alone document. It will include the prioritized list and discussion of the follow-on research ideas from the interim report and meeting and the resulting problem statements.

O. The required technical memorandum titled, “Implementation of Research Findings and Products” should provide: (a) recommended tactics to facilitate implementation; (b) possible institutions/partners and their potential implementation role; (c) potential impediments to successful implementation; (d) metrics to measure extent of product use and benefit; (e) related FAA guidance; and (f) appendices as needed. An annotated template for the memorandum is found here: https://onlinepubs.trb.org/onlinepubs/acrp/ACRP_Implementation_TechMemo_Template_2019.pdf.

P. If the team proposes a Principal Investigator who is not an employee of the Prime Contractor, or if the Prime Contractor is proposed to conduct less than 50% of the total effort (by time or budget), then section five of the proposal should include: (1) a justification of why this approach is appropriate, and (2) a description of how the Prime Contractor will ensure adequate communication and coordination with their Subcontractors throughout the project.

Q. All budget information should be suitable for printing on 8½″ x 11″ paper. If a budget page cannot fit on a single 8½″ x 11″ page, it should be split over multiple pages. Proposers must use the Excel templates provided in the Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs.

R. The National Academies have an ethical and legal obligation to provide proper attribution whenever material from other sources is included in its reports, online postings, and other publications and products. TRB will review all Cooperative Research Programs draft final deliverables using the software iThenticate for potential plagiarism. If plagiarized text appears in the draft final deliverable, the research team will be required to make revisions and the opportunity to submit future proposals may be affected.