Final Scope
Airport operators routinely enter into contractual agreements for facility operations, goods and services. Many contracts explicitly oblige reporting to ensure that performance obligations are met. As a result of an increasing focus on sustainability, airport operators are seeking contract mechanisms to enhance environmental sustainability. Agreements with tenants, concessionaires and vendors provide opportunities for airports to work with their business partners to further airport environmental performance.
The objective of this report is to provide airports with effective practices and tools to integrate environmental sustainability into their contracts. The intended audience for this report includes airport management and staff responsible for airport contracts.
The following table illustrates types of contracts typically used at airports and examples of topics those contracts could address.
|
Type of Contract/Type of Service |
Example Contract Topics to Enhance Environmental Sustainability |
|
Basic Airline Use and Lease Agreement |
Use of preconditioned air, ground service equipment, waste hauling, ticket counter allocation, gate electrification, common use equipment, participation in working groups, transportation demand management, general maintenance services, |
|
Concessions Agreements |
Waste hauling, source reduction, programs to facilitate food quality/ sourcing/ recycling/ composting, energy and water efficiency, packaging , LEED for tenant improvements |
|
Provision of Ground Transportation |
Alternative fuels, anti-idling, dynamic efficiency, fleet composition |
|
Procurement of Goods |
Green products, recycled content, office supplies, chemical supplies, fleet vehicles |
|
Procurement of Services |
Design services, landscaping, custodial, maintenance, construction, information technology, travel |
|
Ground Leases |
Tenant improvements, operations, maintenance |
|
Interagency Agreements |
Energy efficiency, confiscated goods, waste management and recycling, transportation planning, stormwater management |
The following table illustrates the project panel’s perspective that there are opportunities in phases of every project or program to integrate environmental sustainability language in contract documents.
|
Type of Contract/Type of Service |
Planning/
Design |
Construction |
Operations and Maintenance |
Occupancy/
Properties |
|
Basic Airline Use and Lease Agreement |
X |
X |
X |
X |
|
Concessions Agreements |
X |
X |
X |
X |
|
Provision of Ground Transportation |
|
|
X |
|
|
Procurement of Goods |
X |
|
X |
|
|
Procurement of Services |
X |
X |
X |
|
|
Ground Leases |
|
|
|
X |
|
Interagency Agreements |
X |
X |
X |
X |
This synthesis of current practice will identify opportunities within airport contracting and procurement for integrating contract language that enhances environmental sustainability through requirements or incentives. The principal investigator will synthesize information from literature, existing airport contracts and policies, and interview airport staff to develop case examples of effective practices.
Case example interviews may include the following airports:
SFO
SEA
BOS
ORD
PDX
YYZ
YVR
LAX
ZUR
FRA
AMS
MAN
ICN
Additionally, examples may come from non-airport related environmental contracts (e.g., other transportation facilities or providers). The principal investigator shall identify gaps in knowledge and further research to fill knowledge gaps.
Partial Information Sources:
Faulhaber, Joseph M., Jeffrey J. Schulthess, Andrew C. Easemond, Scott P. Lewis and Roy W. Block, Airport/Airline Agreements-Practices and Characteristics. Transportation Research Board. ACRP Report 36, 2010. http://www.trb.org/Publications/Blurbs/AirportAirline_AgreementsPractices_and_Characteris_164482.aspx
Transportation Research Authority. The Big Picture: Specifying Recycled in Local Authority Contracts for highway Maintenance-Good Practice. 2005. www.wrap.org.up/downloads/HighwayMaintenance.230ca22f.pdf
Pidwerbesky, Bryan Dale. Performance-based Contracts and Their Impact on Construction and Maintenance Practices: A Contractor’s Perspective. Transportation Research Laboratory, October 2004.
SFO Use and Lease Agreement template
SFO Car Rental Incentives
SFO 16-Point Sustainable Food Initiative Contract Document provision
Chicago Department of Aviation Sustainable Airport Manual.
LAX Development Handbook.
Topic Panel
Richard A. Christopher, HDR Engineering
Stewart Dalzell, Massachusetts Port Authority
Elizabeth Leavitt, Port of Seattle Aviation Division
Amy Malick, Chicago Department of Aviation
Sam A. Mehta, San Francisco International Airport
Rachel Mosier, University of Oklahoma/City of Oklahoma City
Philip A. Ralston, Port of Portland
Marc Sirois, Greater Toronto Airports Authority-Toronto International Airport
Kevin C. Willis, Federal Aviation Administration
Christine Gerencher, Transportation Research Board
Consultant
Zoe Haseman, Leigh Fisher Management Consultants
TRB Staff
Gail R. Staba
Phone: 202/334-2442
Meetings
1st Meeting March 5, 2012, Irvine, CA
Telecon April 25, 2012, 2:00 p.m., EDT
2nd Meeting September 24, 2012, Washington, D.C.
