BACKGROUND

Airport managers are constantly looking for more efficient and effective ways to manage infrastructure. Asset management is a recognized discipline used by airports around the world to oversee the safe, secure, and environmentally sound operation and maintenance of assets in a cost-effective manner.

A key component of asset management is the establishment and use of an asset registry, a detailed list of an organization’s infrastructure and equipment. The asset registry is foundational to strategic planning and data driven with decision-making across multiple systems (e.g., operations, financial, security, maintenance, lease management, building information systems). 

Since there are limited guidelines on how to establish an airport asset registry, airport operators would benefit from resources to help them develop an asset registry. 

OBJECTIVE

The objective of this research is to develop a primer, guide, spreadsheet template, and a list of resources to help airports develop an asset registry.

The primer will cover the following, at a minimum:

• Purpose and benefits of asset registry for new and existing assets;
• Summary of asset management and common definitions;
• Criteria for defining airport assets;
• Role of asset hierarchy when developing an asset registry;
• Common asset information and attributes for various asset classes (e.g., fleet, vertical, and horizontal airport infrastructure assets); and
• Overview of applicable standards (e.g., ISO 14224, ISO 55000, International Infrastructure Management Manual, Institute of Asset Management).

 The guide should address the following topics as they relate to the development of an airport asset registry, at a minimum:  

• Methods for identifying and engaging potential internal and external stakeholders;
• Methods for data collection for new and existing assets;
• Recommended practices for maintaining an asset registry;
• Identifying and defining asset management related systems (e.g., Enterprise Asset Management, Geographic Information System, Building Information Modeling, Computerized Maintenance Management System, Supervisory Control and Data Acquisition) including technical touch points;
• Developing a project plan for phased asset registry implementation, including demonstrated business value at defined data collection milestones and deliverables;
• Recommendations for scaling the asset registry based on airport size, asset management program maturity, available data, and resources;
• Incorporating data governance considerations (e.g., naming conventions, asset location, approval authority, management of change); and
• Other considerations (e.g., stakeholder communications, training, organizational change management, Responsible, Accountable, Consulted, and Informed (RACI) matrix).

The spreadsheet template should include the following features, at a minimum:

• Editable spreadsheet with recommended common and specific asset attributes for vertical, horizontal, and fleet assets;
• Examples for each asset category and asset hierarchy; and
• User guide with instructions for creating an asset registry using the spreadsheet template.

The list of resources should list existing standards, handbooks, and ACRP and non-ACRP products to facilitate development and implementation of an airport asset registry.

RESEARCH PLAN

The research plan shall include, at a minimum, the appropriate interim deliverables for ACRP review and approval, that include:

• A data collection and analysis plan that describes data collection methods and recommended airports to be studied and rationale;
• A draft of the primer; and
• Interim report to include research results and analysis to date, annotated outline of the guide, draft spreadsheet template, next steps, and potential follow-on research ideas to be developed into problem statements.

The research plan should also include, at a minimum, checkpoints with the ACRP panel including:

• Kick-off web meeting to be held within 1 month of the Notice to Proceed;
• Web meeting to discuss and approve the data collection and analysis plan; 
• Web meeting to discuss and approve the draft primer;
• In-person meeting to discuss and approve the interim report; and
• Web meeting to discuss and approve the draft final deliverables.

 The final deliverables will include: 

• Primer;
• Guide including list of resources;
• Asset Registry Spreadsheet Template;
• Contractor’s Final Report  documenting all research steps, results, and analysis; and
• The Summary of Key Findings; (b) the Further Recommended Research Memo; and (c) a technical memo titled “Implementation of Research Findings and Products”.

STATUS: Proposals have been received in response to the RFP. The project panel will meet to select a contractor to perform the work.