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The National Academies

NCHRP 08-187 [RFP]

Primer for Using Generative AI Models in Transportation Planning

Posted Date: 10/29/2024

  Project Data
Funds: $500,000
Contract Time: 14 months
Authorization to Begin Work: 6/1/2025 -- estimated
Staff Responsibility: Roberto Barcena
   Phone: 202/334-2544
   Email: rbarcena@nas.edu
RFP Close Date: 12/13/2024
Fiscal Year: 2025

ATTENTION PROPOSERS: This NCHRP project will be conducted in an accelerated timeline. Proposers shall assemble teams possessing the needed expertise and workload availability to meet the scope and contract time requirements. The amplified research plan, quarterly, and monthly reports may be combined or waived for this NCHRP project. Proposers should carefully review the Special Notes.

BACKGROUND

Transportation planning plays a vital role in developing efficient and sustainable transportation systems to meet the evolving needs of communities. As technology advances, the field of transportation planning could benefit from the use of generative artificial intelligence (AI) models (e.g., ChatGPT, Gemini, Copilot, Jasper) to enhance decision-making processes. Generative AI models have the potential to significantly influence transportation planning by generating synthetic data, forecasting future scenarios, and optimizing decision-making. However, fundamental knowledge gaps and other challenges must be addressed before transportation planners can use and apply generative AI models for network- and project-level transportation planning activities.

Research is needed to identify a process to support state departments of transportation (DOTs) in the use and application of generative AI models in transportation planning activities to realize their potential benefits.

OBJECTIVE

The objective of this project is to develop a primer for using generative AI models in transportation planning.

The primer will advance the knowledge and understanding of the use of generative AI models in transportation planning. The primer, at a minimum, shall: 

  • Define generative AI;
  • Describe potential uses, benefits, opportunities, and limitations;
  • Identify the types of data and data quality requirements needed;
  • Identify and prioritize the areas of transportation planning in which generative AI may have a greater impact;
  • Provide a basis for generative AI model verification and validation;
  • Identify risks and challenges, including, but not limited to, biases, equity and ethical considerations, interpretability, implementation, climate and sustainability, and transferability and scalability within and across DOT divisions;
  • Provide recommendations for mitigating the identified risks and challenges;
  • Suggest strategies for workforce development, governance, and change management; and
  • Propose a practical methodology to evaluate the impact of the primer.

RESEARCH PLAN

Proposers are asked to develop and present a detailed research plan to accomplish the project objective. The research plan must be divided into tasks and proposers must describe the work proposed in each task. Proposers are expected to present a research plan that can realistically be accomplished within the constraints of available funds and contract time (see Special Note B). Proposals shall: (1) present the proposer’s current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach for meeting the research objective, (2) identify data and data sources that may be used to undertake this research, and (3) propose a format(s) of the final research product(s). 

The research plan will describe the appropriate deliverables, including, but not limited to, the following (which may also represent key project milestones):

1. Final research product(s) presenting the entire research product(s) intended for planning professionals, policymakers, researchers, and stakeholders, including:

  • A primer;
  • A conduct of research report documenting all research efforts;
  • A minimum of five executive fact sheets; and
  • Documentation of case studies on the use of generative AI in transportation planning.

2. A technical memorandum titled “Implementation of Research Findings and Products” (See Special Note L.)

3. A webinar organized and coordinated by the proposer to present the research findings and conclusions (the webinar’s recording and presentation with the presenter’s notes will be part of the final deliverables). NCHRP will approve the final list of webinar attendees.

Note: The research plan may include additional deliverables and panel meetings via teleconferences.

Note: Proposers shall develop the final research product(s) by augmenting/synthesizing, complementing, revising, consolidating, or linking the interim deliverable submission(s) to accomplish the project objective, capture the research performed, present the results to the target audience, and facilitate the NCHRP panel review. The deadline for the draft final research product(s) is 6 weeks before the end of the contract.

Note: For budgeting purposes, the proposer shall plan on having one in-person panel meeting in Washington, DC. Costs for the in-person meeting venue and travel costs for NCHRP panel members will be paid separately by NCHRP.

SPECIAL NOTES

A. NCHRP will award the contract for NCHRP Project 08-187 for a fixed price of $500,000. This amount will not be subject to any adjustment by reason of the contractor’s cost experience in the performance of the contract. In addition to providing a detailed budget, the proposer shall provide a proposed schedule for progress payments tied to the detailed budget and project schedule, including a final payment at the end of the contract representing 20% of the value of the contract. Panel meetings (virtual and in-person) in addition to deliverables due dates per the research plan schedule (see Special Note B) will be outlined in the contract to ensure adherence to the project timeline.

B. Proposers shall develop a research plan schedule to accomplish the research objective. The sequencing of tasks and deliverable submissions, including interim deliverable submissions, may be structured similarly to the principles of Agile project management techniques. Proposers shall recommend the number of deliverable(s) submissions balancing the project scope, contract timeline, and utility of the deliverable(s). Proposers shall also assume limited NCHRP panel availability for deliverable(s) review while determining the number of deliverables. Consider a 3-week NCHRP panel review of each deliverable submission. The NCHRP panel feedback on the deliverable submissions will be discussed during panel meetings. In addition to the final research product(s), any interim deliverable shall be publication ready. The interim deliverables will be published as Web-Only Documents, Research Results Digest, or other appropriate TRB publication after the NCHRP panel feedback is addressed. The purpose of these publications is to accelerate the consumption and implementation of the research results by the target audience.

C. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs were revised in May 2024. Please take note of the new and revised text which is highlighted in yellow.

D. Proposals must be submitted as a single PDF file with a maximum file size of 10 MB. The PDF must be formatted for standard 8 ½” X 11” paper, and the entire proposal must not exceed 60 pages (according to the page count displayed in the PDF). Proposals that do not meet these requirements will be rejected. For other requirements, refer to chapter V of the instructions.

E. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs have been modified to include a revised policy and instructions for disclosing Investigator Conflict of Interest. For more information, refer to chapter IV of the instructions. A detailed definition and examples can be found in the CRP Conflict of Interest Policy for Contractors. The proposer recommended by the project panel will be required to submit an Investigator Conflict of Interest and Disclosure Form as a prerequisite for contract negotiations.

F. Proposals will be rejected if any of the proposed research team members work for organizations represented on the project panel. The panel roster for this project can be found at https://www.mytrb.org/OnlineDirectory/Committee/Details/7053. Proposers may not contact panel members directly; this roster is provided solely for the purpose of avoiding potential conflicts of interest.

G. Proprietary Products - If any proprietary products are to be used or tested in the project, please refer to Item 6 in the Information and Instructions for Preparing Proposals.

H. Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively knowledgeable in the problem area. The project panel will recommend their first choice proposal considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) how the proposer approaches inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and, if relevant, (6) the adequacy of the facilities. A recommendation by the project panel is not a guarantee of a contract. The National Academy of Sciences (NAS - the contracting authority for the National Academies of Sciences, Engineering, and Medicine) will conduct an internal due diligence review and risk assessment of the panel’s recommended proposal before contract negotiations continue.

Note: The proposer's approach to inclusion and diversity as well as participation by Disadvantaged Business Enterprises should be incorporated in Item 11 of the proposal.

I. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academy of Sciences. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academy of Sciences. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors.

J. The text of the final deliverable is expected to be publication ready when it is submitted. It is strongly recommended that the research team include the expertise of a technical editor as early in the project timeline as possible. See Appendix F of the Procedural Manual for Contractors Conducting Research in the Transportation Research Board’s Cooperative Research Program for technical editing standards expected in final deliverables.

K. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the Information and Instructions for Preparing Proposals. Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower tier subaward and subcontract in excess of $25,000.

L. The required technical memorandum titled “Implementation of Research Findings and Products” should (a) provide recommendations on how to best put the research findings/products into practice; (b) identify possible institutions that might take leadership in applying the research findings/products; (c) identify issues affecting potential implementation of the findings/products and recommend possible actions to address these issues; and (d) recommend methods of identifying and measuring the impacts associated with implementation of the findings/products. Implementation of these recommendations is not part of the research project and, if warranted, details of these actions will be developed and implemented in future efforts.

The research team will be expected to provide input to an implementation team consisting of panel members, AASHTO committee members, the NCHRP Implementation Coordinator, and others in order to meet the goals of NCHRP Active Implementation: Moving Research into Practice, available at http://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP_ActiveImplementation.pdf

M. If the team proposes a Principal Investigator who is not an employee of the Prime Contractor, or if the Prime Contractor is proposed to conduct less than 50% of the total effort (by time or budget), then section five of the proposal should include: (1) a justification of why this approach is appropriate, and (2) a description of how the Prime Contractor will ensure adequate communication and coordination with their Subcontractors throughout the project.

N. All budget information should be suitable for printing on 8½″ x 11″ paper. If a budget page cannot fit on a single 8½″ x 11″ page, it should be split over multiple pages. Proposers must use the Excel templates provided in the Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs.

O. The National Academies have an ethical and legal obligation to provide proper attribution whenever material from other sources is included in its reports, online postings, and other publications and products. TRB will review all Cooperative Research Programs draft final deliverables using the software iThenticate for potential plagiarism. If plagiarized text appears in the draft final deliverable, the research team will be required to make revisions and the opportunity to submit future proposals may be affected.

 


Proposals must be uploaded via this link: https://www.dropbox.com/request/Gc62XbWdx9GObuaATxTK 
Proposals are due not later than 5:00 p.m. Eastern Time on 12/13/2024.

This is a firm deadline, and extensions are not granted. In order to be considered for award, the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected.

Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered statement in order for TRB to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a fillable PDF version of the Liability Statement. A free copy of the Adobe Acrobat PDF reader is available at https://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals". Proposals must be prepared according to this document, and attention is directed specifically to Section IV for mandatory requirements. Proposals that do not conform with these requirements will be rejected.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.

5. Potential proposers should understand that follow-on activities for this project may be carried out through either a contract amendment modifying the scope of work with additional time and funds, or through a new contract (via sole source, full, or restrictive competition).


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