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The National Academies

ACRP 11-02/Task 44 [RFP]

Developing an Airport Communicable Disease Response Plan Template

Posted Date: 1/17/2023

  Project Data
Funds: $100,000
Contract Time: 9 months
(includes 2 weeks for ACRP review and approval of the updated Work Plan, 2 weeks for ACRP review of Working Paper 1, 2 weeks for ACRP review of Working Paper 2, and 2 months for ACRP review and for contractor revision of the final deliverables)
Authorization to Begin Work: 5/4/2023 -- estimated
Staff Responsibility: Joseph D. Navarrete
   Phone: 202/334-1649
   Email: jnavarrete@nas.edu
RFP Close Date: 2/16/2023
Fiscal Year: 2023

BACKGROUND

Airport communicable disease response plans (CDRPs) are multi-agency coordination plans maintained by airports that outline the main roles and responsibilities of key agencies during various illness responses.  CDRPs allow for several types of responses and contingencies ranging from response to a single individual illness or death to a mass illness response.  They include potential locations for entry and exit screening, as well as responsibilities of partners during a pandemic.  CDRPs are also used by airport partners, including the Centers for Disease Control and Prevention (CDC) and its quarantine stations, to coordinate activities during public health responses.  Although not required by federal aviation regulation, many airports have found CDRPs valuable and would benefit from a template and guide for their development.  

OBJECTIVE

The objective of this research is to develop templates and a guide to help airports prepare CDRPs that are practical, scalable, implementable, and easily updated. The templates should be designed to help airports create CDRPs for the following situations, at a minimum:

  • Within an airport response plan at a port with a co-located CDC quarantine station;
  • As a stand-alone document at a port with a co-located CDC quarantine station;
  • As a document at a sub-port of a CDC quarantine station; and
  • For other commercial service and general aviation airports.

The templates should allow airports to respond to a range of situations (e.g., an isolated incident, pandemics) and consider various populations within an airport (e.g., employees, tenants, passengers).

The guide should help airports:

  • Select and populate the appropriate template based on their unique situation, goals, and priorities;
  • Identify and coordinate with relevant stakeholders when developing the plan; and
  • Provide suggestions for testing, benchmarking, and updating the plan.

HOW TO PROPOSE

Proposers with expertise in airport emergency response planning and public health are encouraged to respond to this request.

Proposals should include:

  • Letter of interest;
  • Resume for each member of the research team;
  • Brief statement expressing the proposers’ understanding of the problem, need for the project, and ultimate use of the published results;
  • Examples of experience with projects of a similar scope and objective;
  • Draft work plan listing and describing the tasks needed to undertake this research, including, at a minimum, separate tasks for:
    • Developing and submitting a revised work plan based on panel comments on the draft work plan;
    • Preparing and submitting Working Paper 1 that should include a review and summary of relevant ACRP and non-ACRP research and a representative sample of at least six current CDRPs;
    • Preparing and submitting Working Paper 2 that should include the results of at least one focus group of key partners and practitioners to determine current practice and areas for improvement with regard to developing airport CDRPs;
    • Preparing and submitting the draft final templates and guide, based on the results of the research; and
    • Preparing and submitting the final templates and guide reflecting panel feedback.
  • Budget by task;
  • Description of proposer’s approach to inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and
  • Signed, unaltered liability statement, which may be accessed at: https://onlinepubs.trb.org/onlinepubs/crp/docs/Liability.pdf.

Proposals must be submitted electronically as a single PDF file with a maximum size of 5MB.  The PDF must be formatted for standard 8 ½" X 11" paper, and the entire proposal must not exceed 30 pages (according to the page count displayed in the PDF).  Proposals must be submitted to https://www.dropbox.com/request/NA1VZSe0p4lHqRRbhXQE by 5:00 PM Eastern Time on February 16, 2023. Proposals that do not meet these requirements will be rejected. 

The table below presents the schedule for key activities and deliverables for this project.

Months from Contract Start

 

Activity/Deliverable

0.0

Notice to Proceed

0.5

Contractor submits revised work plan, incorporating panel comments

1.0

Web meeting with panel to finalize work plan

3.0

Contractor submits Working Paper 1, that should include a review and summary of relevant ACRP and non-ACRP research and a representative sample of at least six current CDRPs

3.5

Web meeting with panel to review Working Paper 1

5.5

Contractor submits Working Paper 2, that should include the results of at least one focus group of key partners and practitioners to determine current practice and areas for improvement with regard to developing airport CDRPs

6.0

Web meeting with panel to review Working Paper 2

7.5

Contractor submits draft CDRP templates and guide

8.0

Web meeting with panel to review draft templates and guide

9.0

Contractor submits final CDRP templates and guide

 SPECIAL NOTES

A. All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academy of Sciences. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academy of Sciences. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors (https://onlinepubs.trb.org/onlinepubs/crp/docs/ProposalPrep.pdf).

B. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs have been modified to include a revised policy and instructions for disclosing Investigator Conflict of Interest. For more information, refer to chapter IV of the instructions. A detailed definition and examples can be found in the CRP Conflict of Interest Policy for Contractors. The proposer recommended by the project panel will be required to submit an Investigator Conflict of Interest and Disclosure Form as a prerequisite for contract negotiations.

C. Proposals will be rejected if any of the proposed research team members work for organizations represented on the project panel.  The panel roster for this project can be found at https://www.mytrb.org/OnlineDirectory/Committee/Details/6857.  Proposers may not contact panel members directly; this roster is provided solely for the purpose of avoiding potential conflicts of interest.

D. If the team proposes a principal investigator who is not an employee of the prime contractor, or if the prime contractor is proposed to conduct less than 50% of the total effort (by time or budget), then proposals should include: (1) a justification of why this approach is appropriate and (2) a description of how the prime contractor will ensure adequate communication and coordination with their subcontractors throughout the project.


Proposals must be uploaded via this link:https://www.dropbox.com/request/NA1VZSe0p4lHqRRbhXQE 
Proposals are due not later than 5:00 p.m. Eastern Time on 2/16/2023.

This is a firm deadline, and extensions are not granted. In order to be considered for award, the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected.

Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered statement in order for TRB to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a fillable PDF version of the Liability Statement. A free copy of the Adobe Acrobat PDF reader is available at https://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals". Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.

5. Potential proposers should understand that follow-on activities for this project may be carried out through either a contract amendment modifying the scope of work with additional time and funds, or through a new contract (via sole source, full, or restrictive competition).


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