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The National Academies

NCHRP 17-114 [RFP]

Integrated Strategies for Managing Excessive Travel Speed to Improve Safety Performance

Posted Date: 12/16/2022

  Project Data
Funds: $500,000
Contract Time: 24 months
(includes 1 month for NCHRP review and approval of each interim report and 3 months for NCHRP review and for contractor revision of the final report)
Authorization to Begin Work: 7/1/2023 -- estimated
Staff Responsibility: Dr. Zuxuan Deng
   Phone: 2023342305
   Email: zdeng@nas.edu
RFP Close Date: 1/31/2023
Fiscal Year: 2023

BACKGROUND

 

Excessive traffic speed is one of the largest contributors to traffic deaths in the United States. Excessive speed contributes to crash occurrences and influences crash severities. Data from the National Highway Traffic Safety Administration (NHTSA) Fatality Analysis Reporting System (FARS) found that, in 2020, there were 11,258 speeding-related fatalities, accounting for 29 percent of the total traffic fatalities for the year. Despite the existence of isolated interventions to curtail excessive speed (e.g., speed safety cameras, traffic calming road design, concordance between land use and road classifications) few have been widely and equitably adopted. None get to the deep-rooted cause of the problem, such as people’s harried lifestyles, thrill-seeking behaviors, desire for powerful vehicles, and prioritizing speed above everything else, among other interacting factors. In addition, traditionally marginalized and underserved communities often experience a disproportionately high burden of speed-related traffic injuries but receive hardly any benefits from speed management policies and countermeasures.

To manage traffic speed proactively and over longer periods of time, professionals need to recognize the complexity of this public health issue and broaden their repertoire of ways to address it. It is important to identify cross-sectoral partnerships and tools to help them visualize the complex processes that could contribute to reducing excessive speed. There is a need to draw upon a variety of datasets and consider the interacting elements that influence excessive travel speed to develop integrated strategies for speed management framework (ISSMF). These integrated strategies should be flexible enough to deal with disruptions such as global pandemics, siloed funding of the disconnected parts of the system, increased awareness of social inequities in transportation safety and access to transportation, and technological breakthroughs.

OBJECTIVE 

The objective of this research is to develop a guide for state departments of transportation (DOTs), transportation agencies, and their partners to institutionalize ISSMF in their policies, practices, and interventions to improve safety performance. At a minimum, the research shall cover:

  • Summary and lessons learned related to agency speed management approaches and policies, including impacts on traditionally underserved communities; 
  • Behavioral, cultural, and human factor determinants of speed choice;
  • Travel speed management countermeasures that are useful in different contexts; 
  • Holistic speed management schemes suitable for the different stages (planning, design, construction, maintenance, and rehabilitation) of a project’s lifecycle; 
  • Implementation framework to identify critical steps and partners for high-quality implementation; and
  • Partner and stakeholder engagement and input that are incorporated into a unified, adaptable framework for managing excessive travel speed.

Accomplishment of the project objective will require the completion of the following tasks, at a minimum.

 

TASKS 

 

Task descriptions are intended to provide a framework for conducting the research. The NCHRP is seeking the insights of proposers on how best to achieve the research objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective. 

 

PHASE I

Task 1a. Conduct a broad literature review on speed reduction strategies and human behavior modifying strategies to define potential strategies to address the root cause of excessive travel speed in various road user demographic groups (e.g., based upon gender, race/ethnicity, income, age) and modal groups (e.g., drivers of trucks, cars, SUVs, motorcyclists). Identify factors and trends that lead to speed disparity such as global positioning system (GPS) governed systems that control the maximum speed for trucks and buses. 

Task 1b. Survey current excessive travel speed management practices at state and local agencies for their capability, maturity levels, and institutional barriers across a variety of contexts. 

Task 2. Engage diverse teams of researchers, practitioners, and policymakers who would convene in systems thinking to generate insights on speed-related dynamics (e.g., workplace practices that knowingly or unknowingly incentivize high travel speed in employees), induced behaviors (e.g., sprawling land uses that incite high speed to cover distances), and potential leverage points for intervention (e.g., incorporating safe design speeds in traffic impact assessment procedures) that would support continued effectiveness. Synthesize the results of the literature review and stakeholder engagement to identify knowledge gaps related to the research objective. These gaps should be addressed in the final product or included in recommended future research, as budget permits.

Task 3. Prepare a detailed Phase II work plan that describes a method for creating a prototype ISSMF. 

Task 4. Prepare Interim Report No. 1 documenting the results of Tasks 1 through 3 and provide an updated plan for the remainder of the research no later than 6 months after contract award. The updated plan must describe the methodology and rationale for the work proposed for Phases II and III. 

 

Note: Following a 1-month review of Interim Report No. 1 by the NCHRP, the research team will be required to meet virtually with the NCHRP project panel to discuss the interim report. Work on Phases II and III of the project will not begin until authorized by the NCHRP. Phase I budget shall not exceed $100,000.

 

PHASE II 

 

Task 5. Execute the work plan based on the approved Interim Report No. 1. Incorporate findings from Tasks 1 and 2 into a prototype ISSMF for managing excessive travel speed in an integrated manner. State DOTs, transportation agencies, and their partners should be able to use ISSMF to manage excessive travel speed to overcome institutional barriers in various communities with the help of strategic partners (e.g., county public health departments, local hospitals, local news media, enforcement, and judication). Identify the speed modification factors (SMFs) needed for the tools in ISSMF and current research gaps such as missing SMFs or those in need of more robust analysis.

 

Task 6. Prepare an annotated outline of the draft guide.

 

Task 7. Prepare Interim Report No. 2 that documents Tasks 5 and 6 and provide an updated work plan for the remainder of the research no later than 8 months after approval of Phase I. The updated plan must describe the process and rationale for the work proposed for Phase III. 

 

Note: Following a 1-month review of Interim Report No. 2 by the NCHRP, the research team will be required to meet in person with the NCHRP project panel to discuss the interim report. Work on Phase III of the project will not begin until authorized by the NCHRP.  

 

PHASE III 

 

Task 8. Prepare and submit the draft guide based on the approved Interim Report No. 2 for the NCHRP panel’s review.

 

Task 9. Conduct two or more workshops with at least 10 representatives from state DOTs (located in geographic regions of various sizes) and at least 5 representatives from other stakeholders to demonstrate and collect feedback on the draft guide. Revise the draft guide and workshop material taking into account feedback gathered during the workshop and submit for the NCHRP project panel’s review.

Note: The costs for the workshop, including invitational travel for at least 15 attendees (not including members of the research team), should be included in the detailed budget for the research. For the purpose of estimating these costs, assume that the workshop will be held at a TRB facility (Keck Center in Washington, DC, or the Beckman Center in Irvine, CA). NCHRP will cover costs associated with NCHRP panel member travel. Catering services for all participants including panel members should be included in the detailed budget for the research.

 

Task 10. Present the research findings to appropriate AASHTO technical committees for comments and propose any revisions to NCHRP. The research team should anticipate making two presentations during the research to appropriate technical committees at annual meetings of the AASHTO Committee on Safety or ASSHTO Committee on Traffic Engineering. Revise the draft research report after consideration of review comments.  

 

Task 11. Prepare the final deliverables including the following: 

1.    A conduct of research report that documents the entire research effort and any lessons learned;

2.    A guide;

3.  Media and communication material customizable for stakeholders identified in Phase I (e.g., presentations, 2-page executive level flyer, graphics, graphic   interchange format (GIF)s, press releases); and 

4.  A stand-alone technical memorandum titled “Implementation of Research Findings and Products” (see Special Note I for additional information). Additional funding may be available for a follow-up contract on the implementation of the results.

 

Note: Following receipt of the draft final deliverables, the remaining 3 months shall be for NCHRP review and comment and for research agency preparation of the final deliverables.  

 

SPECIAL NOTES 

 

A. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs were revised in May 2022. Please take note of the new and revised text which is highlighted in yellow.  

 

B. Proposals must be submitted as a single PDF file with a maximum file size of 10 MB. The PDF must be formatted for standard 8 ½” X 11” paper, and the entire proposal must not exceed 60 pages (according to the page count displayed in the PDF). Proposals that do not meet these requirements will be rejected. For other requirements, refer to chapter V of the instructions. 

 

C. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs have been modified to include a revised policy and instructions for disclosing Investigator Conflict of Interest. For more information, refer to chapter IV of the instructions. A detailed definition and examples can be found in the CRP Conflict of Interest Policy for Contractors. The proposer recommended by the project panel will be required to submit an Investigator Conflict of Interest and Disclosure Form as a prerequisite for contract negotiations.  

 

D. Proposals will be rejected if any of the proposed research team members’ work for organizations represented on the project panel. The panel roster for this project can be found at https://www.mytrb.org/OnlineDirectory/Committee/Details/6761. Proposers may not contact panel members directly; this roster is provided solely for the purpose of avoiding potential conflicts of interest.  

 

E. Proprietary Products - If any proprietary products are to be used or tested in the project, please refer to Item 6 in the Information and Instructions for Preparing Proposals. 

 

F. Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively knowledgeable in the problem area. The project panel will recommend their first choice proposal considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) how the proposer approaches inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and, if relevant, (6) the adequacy of the facilities. A recommendation by the project panel is not a guarantee of a contract. The National Academy of Sciences (NAS - the contracting authority for the National Academies of Sciences, Engineering, and Medicine) will conduct an internal due diligence review and risk assessment of the panel’s recommended proposal before contract negotiations continue.  

 

Note: The proposer's approach to inclusion and diversity as well as participation by Disadvantaged Business Enterprises should be incorporated in Item 11 of the proposal. 

 

G. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academy of Sciences. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academy of Sciences. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors. 

 

H. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the Information and Instructions for Preparing Proposals. Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower tier subaward and subcontract in excess of $25,000. 

 

I. The required technical memorandum titled “Implementation of Research Findings and Products” should (a) provide recommendations on how to best put the research findings/products into practice; (b) identify possible institutions that might take leadership in applying the research findings/products; (c) identify issues affecting potential implementation of the findings/products and recommend possible actions to address these issues; and (d) recommend methods of identifying and measuring the impacts associated with implementation of the findings/products. Implementation of these recommendations is not part of the research project and, if warranted, details of these actions will be developed and implemented in future efforts. 

 

The research team will be expected to provide input to an implementation team consisting of panel members, AASHTO committee members, the NCHRP Implementation Coordinator, and others in order to meet the goals of NCHRP Active Implementation: Moving Research into Practice, available at http://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP_ActiveImplementation.pdf 

 

J. If the team proposes a Principal Investigator who is not an employee of the Prime Contractor, or if the Prime Contractor is proposed to conduct less than 50% of the total effort (by time or budget), then section five of the proposal should include: (1) a justification of why this approach is appropriate, and (2) a description of how the Prime Contractor will ensure adequate communication and coordination with their Subcontractors throughout the project. 

 

K. All budget information should be suitable for printing on 8½″ x 11″ paper. If a budget page cannot fit on a single 8½″ x 11″ page, it should be split over multiple pages. Proposers must use the Excel templates provided in the Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs 

 


Proposals must be uploaded via this link: https://www.dropbox.com/request/2Hx8MoqGb1mLGkJnwJCB 
Proposals are due not later than 5:00 p.m. Eastern Time on 1/31/2023.

This is a firm deadline, and extensions are not granted. In order to be considered for award, the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected.

Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered statement in order for TRB to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a fillable PDF version of the Liability Statement. A free copy of the Adobe Acrobat PDF reader is available at https://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals". Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.

5. Potential proposers should understand that follow-on activities for this project may be carried out through either a contract amendment modifying the scope of work with additional time and funds, or through a new contract (via sole source, full, or restrictive competition).


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