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The National Academies

ACRP 07-19 [RFP]

Update to ACRP Report 25: Airport Passenger Terminal Planning and Design

Posted Date: 11/29/2021

  Project Data
Funds: $500,000
Contract Time: 16 months
(includes 1 month for ACRP review and approval of the interim report and 3 months for ACRP review and for contractor revision of the final deliverables)
Authorization to Begin Work: 5/1/2022 -- estimated
Staff Responsibility: Theresia H. Schatz
   Phone: (202) 334-2981
   Email: tschatz@nas.edu
RFP Close Date: 1/18/2022
Fiscal Year: 2022

BACKGROUND
 
ACRP Report 25: Airport Passenger Terminal Planning and Design, Volumes 1 and 2, comprises a guidebook, spreadsheet models, a user’s guide, and a CD-ROM. Since its publication in 2010, ACRP Report 25 has been the most downloaded ACRP publication.
 
Over the last 10 years, significant changes have occurred in global trends, technology, protocols, design, regulatory requirements, passenger behavior, and customer expectations, including, but not limited to, changes accelerated by economic drivers, public health, and industry trends.
 
ACRP and other organizations have subsequently published numerous terminal-related guidance and tools (many of which are accessible through ACRP WebResource 2: Airport Passenger Terminal Design Library) that are not referenced in ACRP Report 25. Also, the means by which airport industry practitioners access ACRP products has evolved (e.g., many practitioners no longer have access to CD readers). Research is therefore needed to update the guidebook and the products associated with ACRP Report 25 and to provide them in more user-friendly formats.
 
 
OBJECTIVE
 
The objective of this research is to produce a concise, user-friendly update of ACRP Report 25, through the consolidation of Volumes 1 and 2, including the methodologies cited in those volumes, by:
 
(a) Editing and reformatting for currency, relevancy, and usability to include, but not limited to:  
  • Terminal space requirements;
  • Aircraft parking apron and support functions space requirements;
  • Operational and maintenance support space requirements;  
  • Infrastructure requirements;
  • Planning parameters;
  • Concessions planning and non-aeronautical revenue generation opportunities; and
  • Models such as those presented in Volume 2.
 (b) Augmenting the report, with the following additional information and considerations, but not limited to:
  • Emerging technologies;
  • Digital transformation;  
  • Innovation;
  • Sustainability;
  • Social and cultural behavior changes;
  • Resiliency and flexibility;
  • Health and safety;
  • Safety and security requirements;
  • Elimination of touchpoints in the passenger and employee journey;
  • Accessibility and customer experience enhancements;
  • Art and green installations;
  • Development of the evaluation criteria and methodology to select a preferred alternative; and
  • Enhancements and new model functionality for the original models in Volume 2. 
This research will cover the terminal area from the terminal frontage/terminal entry to the aircraft gate apron and return. This update will consider all types and sizes of airports and will reference ACRP WebResource 2: Airport Passenger Terminal Design Library (https://www.trb.org/ACRP/Blurbs/176507.aspx).
 
 
RESEARCH PLAN
 
The ACRP is seeking the insights of proposers on how best to achieve the research objective. Proposers are asked to provide a detailed research plan for accomplishing the project objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective. The work proposed must be divided into tasks and proposers must describe the work proposed in each task in detail.
 
The research plan should include deliverables for ACRP and project panel review and approval and include at a minimum, but not be limited to:   
1. Options for stakeholder outreach to obtain a representative sampling within FAA geographic regions and mix of airport types and sizes;
 
2. A draft table of contents with proposed additions and deletions to the new edition of ACRP Report 25 that will include both Volumes 1 and 2 of the original report;
 
3. An interim report that describes work done in early tasks with an updated work plan for remaining tasks; and
 
4. A document that describes usability and application, provides a demo of the user interface, and explains the functionality of the developed models, (similar to, but not the same as, the models presented in Volume 2).  
The research plan should also include checkpoints with the ACRP project panel, including at a minimum (1) a kick-off teleconference meeting to be held within 1 month of the Notice to Proceed and (2) one face-to-face interim deliverable review meeting, as well as web-enabled teleconferences tied to project panel review and ACRP approval of other interim deliverables deemed appropriate.
 
The final deliverables will include: (1) an updated guidebook that meets the objectives described in (a) and (b); (2) a contractor’s final report that documents the entire research effort; and (3) (a) a Summary of Key Findings (see Special Note I); (b) a Further Recommended Research Memo (see Special Note J); and (c) a technical memo titled, “Implementation of Research Findings and Products” (see Special Note K).
 
Note: Following receipt of the draft final deliverables, there should be 3 months for ACRP review and comments and for contractor preparation of the final deliverables. For budgeting purposes, proposers should assume that ACRP will provide access to web-enabled teleconference services. ACRP will pay panel members’ travel costs for the face-to-face interim meeting. Proposers should assume that the meeting will be held in Washington, DC.
 
 
SPECIAL NOTES
 
A. Proposers are encouraged to assemble a well-rounded team with broad expertise in a variety of airport passenger terminal design knowledge areas. 
 
B. Volume 2 Source Codes files will be made available to the selected contractor.
 
C. Proposers should search TRB’s website (http://www.trb.org/Projects/Projects2.aspx) to include several ACRP projects, ACRP reports, and other industrywide/global reference materials that have been issued and should be consulted when conducting this research, including but not limited to the following:  
ACRP Report 25: Airport Passenger Terminal Planning and Design, Volume 1: Guidebook, https://www.trb.org/Publications/Blurbs/163252.aspx
and 
ACRP Report 25: Airport Passenger Terminal Planning and Design, Volume 2: Spreadsheet Models and User's Guide, https://www.trb.org/Publications/Blurbs/163171.aspx  
It is expected that referenced publications or resources discussed in the original Volumes 1 and 2 will be updated as appropriate.
 
D. CRP’s WebResources may be considered as an option for the tools that were originally provided on the CD-ROM. CRP's WebResources multi-site is hosted within an open-source content management system called WordPress in Amazon Web Services using an Ubuntu operating system. CRP manages two instances of WebResources (1) UAT is used for development and review and (2) PROD is CRP’s live production site. A list of approved WordPress plug-ins can be found here: https://crp.trb.org/approved-plugins/. WordPress plug-ins not listed in the approved list can be evaluated, but may not be approved. The contractor is responsible for lifetime subscription (if available) costs of the new plug-ins, and must transfer the license to CRP to ensure that the functionality from the plug-ins will continue to operate correctly in the future. The selected contractor will be working within the UAT site for all updates.
 
E. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs were modified in November 2020 to include maximum file size and page limits for all CRP proposals. Proposals must be submitted as a single PDF file with a maximum file size of 10 MB. The PDF must be formatted for standard 8 ½” X 11” paper, and the entire proposal must not exceed 60 pages (according to the page count displayed in the PDF). Proposals that do not meet these requirements will be rejected.  For other requirements, refer to chapter V of the instructions.
 
F. The proposer’s approach to inclusion and diversity as well as participation by Disadvantaged Business Enterprises should be incorporated in Item 11, Diversity and Inclusion Plan, of the proposal.  To facilitate the development of diverse and inclusive teams, ACRP provides a Project Teaming Opportunities Campaign on its IdeaHub platform:  https://ideahub.trb.org/a/campaign-home/30088  (registration required).  It can be used to find potential team members that include the needed areas of expertise and perspectives relevant to airports and the topic of interest, as well as to reflect the diversity of the airport community. 
 
Item 11 of the proposal should document how any team member engaged with the ACRP Project Teaming Opportunities Campaign, including visiting and posting in the Campaign.  Proposers should also list contacts made with posters and list team members who were identified as a result of using the Campaign.
 
G. Proposals are evaluated by the ACRP staff and project panels consisting of individuals collectively very knowledgeable in the problem area. Selection of an agency is made by the project panel considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) how the proposer approaches inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and, if relevant, (6) the adequacy of the facilities.
 
H. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the brochure, "Information and Instructions for Preparing Proposals" (https://onlinepubs.trb.org/onlinepubs/crp/docs/ProposalPrep.pdf). Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a “federally” Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower-tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower-tier subaward and subcontract in excess of $25,000.
 
I. The Summary of Key Findings will be a stand-alone document. It should: (a) convey the most pertinent and applicable results of the project’s research; (b) be geared toward the airport industry practitioner while minimizing technical language; (c) present results using text and graphics as appropriate; and (d) encourage readers to explore the primary project deliverables. The Summary of Key Findings should be limited to no more than 4 pages.
 
J. The Further Recommended Research Memo will be a stand-alone document. It should: (a) identify logical follow-on research that would benefit the industry yet was beyond the original scope and budget of the project; (b) describe how the proposed follow-on research relates to ACRP’s research roadmaps, if applicable; and (c) for the highest priority research needs, include research ideas and/or problem statements to be added to ACRP’s IdeaHub, the program’s online repository of research needs.
 
K. The technical memorandum titled, “Implementation of Research Findings and Products” should provide: (a) recommended tactics to facilitate implementation; (b) possible institutions/partners and their potential implementation role; (c) potential impediments to successful implementation; (d) metrics to measure extent of product use and benefit; (e) related FAA guidance; and (f) appendices as needed. An annotated template for the memorandum is found here:
 
L. Item 4(c), "Anticipated Research Results," in each proposal must include an Implementation Plan that describes activities to promote application of the product of this research. It is expected that the implementation plan will evolve during the project; however, proposals must describe, as a minimum, the following: (a) the "product" expected from the research, (b) the audience or "market" for this product, (c) a realistic assessment of impediments to successful implementation, (d) the institutions and individuals who might take leadership in applying the research product, (e) the activities necessary for successful implementation, and (f) the criteria for judging the progress and consequences of implementation.
 
M. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academies of Sciences, Engineering, and Medicine. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academies of Sciences, Engineering, and Medicine. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB’s Cooperative Research Programs publications. For guidance on TRB’s policies on using copyrighted material please consult Section 5.4, “Use of Copyrighted Material,” in the Procedural Manual for Contractors.

Proposals should be uploaded via this link: https://www.dropbox.com/request/SDnSgVVTD6eOQVOx427R
Proposals are due not later than 5:00 p.m. Eastern Time on 1/18/2022.

This is a firm deadline, and extensions are not granted. In order to be considered for award, the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected.

Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered statement in order for TRB to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a fillable PDF version of the Liability Statement. A free copy of the Adobe Acrobat PDF reader is available at https://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals". Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.

5. Potential proposers should understand that follow-on activities for this project may be carried out through either a contract amendment modifying the scope of work with additional time and funds, or through a new contract (via sole source, full, or restrictive competition).


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