The National Academies

ACRP 09-21 [Pending]

Asset Information Handover Guidelines: From Planning and Construction to O&M

  Project Data
Funds: $300,000
Contract Time: 18 months
Staff Responsibility: Matthew J. Griffin



Many airport operators have challenges when transitioning asset information from the planning, design, and construction stages to the operations and maintenance (O&M) stage.  These challenges include issues with timeliness, conformity, completeness, and accuracy.  Such issues may lead to poorly informed operations and maintenance planning decisions, resulting in significant financial and functional impacts to O&M departments.  Although there are a number of technology-based platforms to assist in the efficient and accurate transfer of asset data (e.g., geographic information systems, computerized maintenance management systems, and building information modeling), many airports need guidelines for not only mapping the transition process, but for involving key departments and stakeholders through the whole life of an asset, from procurement and commissioning to daily operation and maintenance through decommissioning and disposal. 




The objective of this research is to produce a guidebook that will assist airports in developing and maintaining an asset information handover process for accepting new and replacement physical assets used by key airport stakeholders.  Asset information may include but also not limited to electronic data, drawings, and O&M information.  


The guidebook should address and/or include, at a minimum:

  • Recommended assets and supporting data that airports should consider tracking;
  • Identifying and coordinating with users and providers of the asset information;
  • Best practices for managing and tracking the asset information handover process;
  • Case studies that span a range of airport sizes, types, and experiences; and
  • A discussion, written for airport leaders, that addresses implementation of the asset handover process including appropriate staff support. 



The ACRP is seeking the insights of proposers on how best to achieve the research objective.  Proposers are asked to develop and include a detailed research plan for accomplishing the project objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective.  The work proposed must be divided into tasks and proposers must describe the work proposed in each task in detail. 


The research plan should identify appropriate interim deliverables that include at a minimum:

·         An annotated guidebook outline;

·         A survey plan to conduct a gap analysis of the industry, which provides a baseline of existing processes and/or procedures and identifies benchmarks that airports of different sizes and in different regions could use; 

·         A case study plan based on the findings of the survey that spans a range of airport sizes, types, and experiences; and

·         An interim report that includes a preliminary draft of the guidebook.


The research plan should build in appropriate checkpoints with the ACRP panel, including at a minimum (1) a kick-off teleconference meeting to be held within 1 month of contract execution, (2) a review period and web-enabled conference with the panel following the delivery of each interim deliverable, and (3) one face-to-face interim deliverable review meeting to review the interim report. 


The final deliverables will include a:

·         Guidebook;

·         Summary of Key Findings;

·         Further Recommended Research Memo; and

·         Technical memorandum titled, “Implementation of Research Findings and Products”.


Proposals have been received in response to the RFP. The panel will meet to select a contractor to perform the work.

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