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The National Academies

NCHRP 20-06/Topic 25-04 [RFP]

Laws Governing Homeless Encampments in Transportation Rights-of-Way
[ NCHRP 20-06 (Legal Problems Arising out of Highway Programs) ]

Posted Date: 3/10/2020

  Project Data
Funds: $75,000
Contract Time: (12 Months)
Authorization to Begin Work: 8/17/2020 -- estimated
Staff Responsibility: Gwen Chisholm-Smith
   Phone: 202-334-3246
   Email: gsmith@nas.edu
Comments: RFP
RFP Close Date: 5/22/2020
Fiscal Year: 2018

ATTENTION PROPOSERS: A request for proposals for NCHRP Project 20-06/Topic 25-04 was originally released on 1 August 2019; no award was made. The purpose of this Request for Proposals is to initiate a new competition for this project. This Request for Proposals has been slightly modified from the original statement to clarify the project deliverables and includes an increase in funding. This solicitation is open to all proposers, including any agencies that responded to the earlier Request for Proposals.

PREAMBLE

The National Cooperative Highway Research Program (NCHRP) plans to award a contract for a study and report. Legal research reports sponsored by this project are published in NCHRP’s Legal Research Digest (LRD) series. Publications are made available to some libraries and to approximately 4,000 transportation lawyers and officials through the TRB distribution network.

BACKGROUND

Economic, social, and other factors cause a continuous increase in homeless populations throughout the United States.  It is not unusual for homeless individuals to establish refuge and shelter in encampments that encroach within, around, under or upon transportation rights-of-way, including but not limited to highway/freeway interchanges, overpasses, bridges, and tunnels.

Homeless encampments encroaching upon transportation rights-of-way can create significant social, health, safety, welfare, law enforcement, and management issues for local communities and state transportation agencies. Removal of homeless encampments can result in significant legal issues, including alleged civil rights claims based upon a violation of due process under the 14th Amendment of the United States Constitution.  

 

OBJECTIVE

The objective of this research is to produce a report that documents the laws, statutes, cases, procedures, policies, and other resources governing or addressing:  (1) a transportation agency’s prevention and/or removal of homeless encampments from transportation rights-of-way; and (2) the authorized use of transportation rights-of-way for homeless shelters and social services to assist transportation agencies in addressing safety, health, and public welfare issues and the ability of transportation agencies to control their rights-of-way.

The research should also include a comprehensive overview of the types of legal claims against transportation agencies that involve prevention or removal of homeless encampments from transportation rights-of-way, and the authorized use of transportation rights-of-way for homeless shelters.

RESEARCH IMPLEMENTATION

This research will be conducted in four tasks pursuant to a firm fixed price agreement.

The tasks will be as follows:

Task 1. Research plan and detailed report outline. The consultant will conduct background research and collect relevant material. Based on the initial but complete review of the source material, consultant will propose a detailed report outline. The outline should be about 8 to12 pages, include a proposed survey if one is to be used, and contain sufficient detail to inform the NCHRP project panel of what a 75- to 100-page report will contain. This outline should also contain the estimated pagination for each proposed section and/or subsection. This material will be submitted to NCHRP for consideration and approval.

Task 2. After approval of the work plan, the consultant should conduct additional research, and case and statutory/regulatory analysis.

Task 3. Draft report in accordance with the approved work plan (including modifications required by TRB).

Task 4. Revise report as necessary. The consultant should estimate that two revisions will be necessary. One revision may be required after review by the NCHRP staff and members of a select subcommittee. Additional revisions may be required after the full committee has reviewed the report.

FUNDING: $75,000

PAYMENT SCHEDULE

25% paid upon submission and approval of the Task 1 Report.

50% paid upon submission and approval of the Task 3 Report.

25% paid upon submission and approval of the Final Report (following revisions as required by NCHRP).

An important factor in rating proposal offers will be the proposer’s commitment to promptly undertake and complete this study.

 

HOW TO PROPOSE

Proposals should be submitted as a single PDF with the following information and in the following order:

  1. Summary sheet. (Here is the summary sheet.)
  2. A statement of interest and qualifications.
  3. Resume of key team members along with a description of responsibilities.
  4. A list of your relevant prior publications (you may enclose up to two samples).
  5. A statement of resources you will allocate to this project; any additions, deletions, or changes you may wish to suggest for undertaking the work; and your requested compensation.
  6. An executed, unaltered liability statement. Here is a printable version of the Liability Statement.
  7. Proposals should not exceed a total of 25 pages (including writing samples).

Proposals are evaluated by project panel members and NCHRP staff consisting of individuals collectively knowledgeable in the problem area. Evaluations are based upon the proposers': (1) experience in the subject area; (2) understanding of the work (demonstrated by the commitment of resources); (3) prior relevant publications (including briefs); (4) schedule for completing the work; and (5) price.

Proposals should be uploaded via this link: https://www.dropbox.com/request/gGLgSBeYEEN1Y2vzvQ81  by 5:00 (EST) on May  22, 2020.  Proposals will not be accepted after this time.

For additional information and guidance, click here: Guidance for Working on NCHRP and TCRP Legal Projects.

Proposals are due not later than 4:30 p.m. on 5/22/2020.

This is a firm deadline, and extensions are not granted. In order to be considered for award, the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected.

Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered statement in order for TRB to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a printable version of the Liability Statement (pdf). A free copy of the Adobe Acrobat PDF reader is available at http://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals" (updated July 2019). Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected. This brochure is available here.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.

5. Potential proposers should understand that follow-on activities for this project may be carried out through either a contract amendment modifying the scope of work with additional time and funds, or through a new contract (via sole source, full, or restrictive competition).


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