The National Academies

NCHRP Synthesis 20-05/Topic 51-05 [New]

Practices for Coordinating Asset Management Performance Measurement and Monitoring between State Transportation Agencies and Metropolitan Planning Organizations
[ NCHRP 20-05 (Synthesis of Information Related to Highway Practices) ]

  Project Data
Funds: $45,000
Staff Responsibility: Tanya Zwahlen
Fiscal Year: 2019

Preliminary Scope

The FAST Act emphasizes preservation of the existing transportation system in the metropolitan long-range transportation factors. These factors directly link the practice of long-range transportation planning to the practice of transportation asset management. Transportation asset management (TAM), one of the national performance areas identified in MAP-21, is a strategic approach and business model that prioritizes investments primary based on the condition of assets. The asset management cycle involves asset management plan development, maintenance and engineering activities, asset management plan monitoring, asset prioritization, and investment trade-off activities. A key component of asset management plan development is the inclusion of a performance management framework intended to provide a systematic approach to measuring progress in the implementation of an asset management strategy while enabling auditing and monitoring. Performance measurement and transportation asset management are therefore inextricably linked.

MAP-21 resulted in increased attention being paid to performance-based transportation planning across local, regional and statewide planning scales. The result has been increased communication and coordination across the national performance goal areas. Yet the practice of asset management remains siloed within state DOTs and often happens separate and apart from the performance-based transportation planning activities that occur within MPOs. At the statewide level, asset management is viewed by most as an engineering function that primarily engages engineering and maintenance staff at DOTs. Conversely, little attention has been placed on asset management at the MPO level where focus is placed on long-range planning. However, to achieve the strategic vision of transportation asset management for system preservation, measurement, monitoring and prioritization, the integration of DOT and MPO activities, and coordination in the development of TAM performance measures is necessary.

The objective of this synthesis is to document DOT and MPO collaboration regarding Transportation Asset Management implementation, measurement, and monitoring.

Information to be gathered includes (but is not limited to):
• TAM related activities that have prompted DOT/MPO collaboration
• Which staff at DOTs and MPOs have collaborated to support a performance-based TAM process
• How TAM informs the long-range activities of the MPO
• How long-range planning informs the ongoing implementation of TAM plans
• How TAM activities and long-range planning goals are being integrated to support the overarching need to maintain and preservice the existing system
• Efficiencies from the integration of long-rage MPO planning and DOT-led TAM activities
• Obstacles that have limited DOT/MPO collaboration in support of transportation asset management
• Performance measures offering dual support for long-range planning goals and TAM goals
• How DOTs and MPOs collaborate and coordinate on asset management (e.g. special meetings, frequency)
• How DOTs and MPOs support one another’s work
• Existing agreements and activities encouraging collaboration
• How outcomes are monitored and reported (e.g. annual consistency document)
• Existing guidance on performance management framework implementation

Information will be collected through literature review, survey of DOTs and MPOs, and follow-up interviews with selected agencies for the development of case examples highlighting examples of MPOs and DOTs working a coordinated manner to measure and monitor infrastructure condition and system performance. Information gaps and suggestions for research to address those gaps will be identified.

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