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The National Academies

ACRP 08-03 [Pending]

Construction Safety and Phasing Plans

  Project Data
Funds: $250,000
Contract Time: 15 months
Staff Responsibility: Marci A. Greenberger

BACKGROUND
 
Currently, each airport is responsible for creating a construction safety and phasing plan (CSPP) based on the most recent edition of Federal Aviation Administration AC 150/5370-2G "Operational Safety on Airports During Construction". However, there seems to be a lack of collaboration in creating a CSPP among key stakeholders. A best practices guide will assist key stakeholders to find ways to better collaborate on these CSPPs through all aspects of the project.
 
OBJECTIVE
 
The objective of this research is to develop a best practices guide and checklist to assist airports in creating, implementing, and managing a CSPP.
 
The research should include a survey of airports, contractors, FAA regional staff and airport safety certification inspectors, parties responsible for writing the CSPP, and key stakeholders from across the country to gain insight into their best practices for creating, implementing, and managing a CSPP. The research shall obtain information and data from all FAA regions and from airports of all sizes across the United States that receive federal funding. The best practices shall address how to best meet the requirements of AC 150/5370-2G (or its most recent edition).
 
The best practices shall address, at a minimum:
 
  • Identification of key stakeholders in the creation, implementation, and management of CSPPs;
  • Collaboration among internal stakeholders, e.g., in the review of CSPPs in development, to include, but not limited to, engineering, operations, safety, maintenance, aircraft rescue and firefighting (ARFF), public safety, environmental, and tenants;
  • Collaboration among internal stakeholders and external parties, e.g., FAA, consultants, contractors, etc.;
  • Appropriate level of effort for stakeholder participation in all phases of the CSPP;
  • Stakeholder involvement in development of the phasing needed as part of the CSPP;
  • Evaluation of whether CSPPs are written by airports, airport consultants, or others, and how it impacts stakeholder collaboration and the overall quality of the CSPPs process;
  • Impact of external and internal influences, such as major events, political considerations, weather, etc.;
  • Relationships between CSPP and Safety Management System (SMS), Airport Certification Manual (ACM), Airport Emergency Plan (AEP), Irregular Operations (IROPs), Airport Security Plan (ASP), or other requirements;
  • Components of the CSPP such as specific details in bid documents, e.g., light removal, paint marking removal, etc.;
  • Lessons learned from previous CSPP development and implementation;
  • Understanding the revision process of an approved CSPP;
  • Creation of a uniform electronic CSPP template throughout industry and FAA regions to aid in a streamlined review process;
  • Relationship of CSPP development to different project delivery methods, e.g., design-bid-build, design-build, P3, etc.;
  • Checklists in use to assist key stakeholders in creating, implementing, and managing a CSPP;
  • Contractor training for development of the Safety Plan Compliance Document; and
  • Contractor training for implementation of the CSPP.
 
The guide shall further consider the relationship of key stakeholders and address ways to collaborate more effectively on CSPPs. The guide shall aid key stakeholders in working together effectively to create CSPPs that produce successful projects.
 
RESEARCH PLAN
 
The ACRP is seeking the insights of proposers on how best to achieve the research objective. Proposers are asked to develop and include a detailed research plan for accomplishing the project objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective. The work proposed must be divided into tasks and proposers must describe the work proposed in each task in detail.
 
Note: The research plan shall establish appropriate checkpoints with the ACRP panel, including, at a minimum:
  • A kick-off teleconference meeting to be held within 1 month of the Notice to Proceed,
  • One face-to-face interim deliverable review meeting, and
  • Web-enabled teleconferences tied to the panel review and ACRP approval of other interim deliverables deemed appropriate.
Deliverables shall include, at a minimum:
 
Phase I
 
1. A review of literature on the creation, implementation, and management of CSPPs, with emphasis on identifying potential best practices and lessons learned.
 
2. Survey results from airports, contractors, FAA regional staff and airport safety certification inspectors, parties responsible for writing CSPPs, and key stakeholders from across the country to gain insight on their best practices for creating, implementing, and managing a CSPP.
 
Note: ACRP shall review the list of proposed survey participants and questions before surveys are conducted. 
 
3. A critical summary of interviews with:
 
·       Stakeholders on lessons learned from CSPPs;
·       Relevant FAA staff, from all FAA regions, on their knowledge of CSPP best practices;
·       Contractors who have written a Safety Plan Compliance Document (SPCD) for an airport project, to gain their insight on the positive and negative aspects of the CSPPs they have encountered;
·       Airport consultants who have written CSPPs, on lessons learned; and
·       Airport personnel to learn best practices in implementing and maintaining a CSPP during construction projects.
 
4. A work plan to develop the following products:
 
·       A best practices guide;
·       A visual representation of the process for creating, implementing, and managing a CSPP;
·       A suggested CSPP template adaptable to all size airports and regions;
·       Checklist(s) for assessing CSPP compliance;
·       An internal communications checklist for airport personnel;
·       A training guide to prepare contractors for airport projects; and
·       A narrated PowerPoint presentation that provides an overview of the best practices guide to present to the industry.
 
5. An interim report presenting (a) the findings of the literature review, (b) the results of the surveys, (c) a summary of the interviews, and (d) the proposed Phase II work plan.
 
 
Phase II
 
1. Draft final deliverables of: the best practices guide; a visual/graphical representation of the process for creating, implementing, and managing a CSPP; a suggested CSPP template adaptable to all size airports and regions; checklist(s) for assessing CSPP compliance; an internal communications checklist for airport personnel; a training guide to prepare contractors for airport projects; a narrated PowerPoint presentation that provides an overview of the best practices guide; implementation memo (see Special Note E); and lessons learned.
 
2. Final deliverables of: a best practices guide; a visual/graphical representation of the process for creating, implementing, and managing a CSPP; a suggested CSPP template adaptable to all size airports and regions; checklist(s) for assessing CSPP compliance; an internal communications checklist for airport personnel; a training guide to prepare contractors for airport projects; a narrated PowerPoint presentation that provides an overview of the best practices guide; implementation memo; and lessons learned.
 

STATUS:
Proposals have been received in response to the RFP. The panel will meet in May to select a contractor to perform the work.
 

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