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The National Academies

NCHRP 08-116 [RFP]

Framework for Managing Data from Emerging Transportation Technologies to Support Decision-Making

Posted Date: 11/20/2017

  Project Data
Funds: $400,000
Contract Time: 18 months
(includes 2 months for NCHRP review and approval of the interim report and 3 months for NCHRP review and for contractor revision of the final report)
Authorization to Begin Work: 4/2/2018 -- estimated
Staff Responsibility: Lawrence D. Goldstein
   Phone: 202.334.1866
   Email: lgoldstein@nas.edu
RFP Close Date: 1/25/2018
Fiscal Year: 2018

­BACKGROUND

The expanding deployment of emerging transportation technologies, including connected vehicles (CVs), automated vehicles (AVs), shared mobility, mobility on demand, and activities associated with smart cities and communities, has increased the need and demand for improved management of associated data.  While existing transportation databases have sometimes been curated and analyzed for specific project purposes, improved collaboration is needed to inform state and local agencies of lessons learned and best practices, which often produce ”big data” at magnitudes not previously seen.

To demonstrate and build on these emerging technologies, a wide range of institutions, both public and private, have initiated and invested in major pilot programs.  These efforts are also supported by U.S. DOT through several federal initiatives such as the following:

·         CV Pilot Deployment Program,

·         The Smart City Challenge,

·         The Advanced Transportation and Congestion Management Technologies Deployment Program of FHWA               

As these efforts continue to expand, the amount and quality of data surrounding the application of emerging technologies is also expanding.  In response, an improved collaborative approach to data analytics has the potential to improve our ability to address transportation planning and policy questions critical to informed and effective decision-making at state and local public agencies.

State and local transportation agencies are eager to learn from the experiences of early adopters of changing and emerging transportation technologies.  Formulating a framework that establishes specific procedures for identifying, collecting, aggregating, analyzing, and disseminating data should significantly contribute to effective transportation decision-making.     

OBJECTIVES

The objectives of this research are the following:

1.    To develop a framework for identifying, collecting, aggregating, analyzing, and disseminating data from emerging public and private transportation technologies.  This framework will address, at a minimum, data from CV/AV deployments as well as other data linked to smart city and related transportation initiatives. 

2.    To outline a process for using this framework to help decision-makers incorporate data from emerging technologies into transportation planning and policy.

RESEARCH PLAN

Proposers are asked to present a detailed research plan for accomplishing the project objectives.  Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time, including an indication of how proposed research will make use of and build on available resources.  Proposals must demonstrate in sufficient detail an understanding of the issues and a sound approach to meeting the research objectives. 

In meeting the objectives of this study, the research plan should consider but not be limited to the following steps:

1.    Review the state-of-the-practice at state and local levels for identifying, collecting, aggregating, analyzing, and disseminating data from emerging public and private transportation technologies.  This task will include an extensive literature review.

2.    Synthesize the kinds of data being collected, and, based on this synthesis, establish a taxonomy of procedures and supporting metrics for identifying, collecting, aggregating, analyzing, and disseminating data.   At a minimum, consider the following questions:

a.    How are the data being used?

b.    What are the objectives for collection and use of the data?

c.    What data curation models are currently in use?

d.    What are the commonalities and differences among different practices?

e.    What data governance practices are in use?

f.     What lessons can be drawn from current experience?

3.    Building on the review of the state-of-the-practice, including an analysis of overall data requirements and recognized gaps, develop the framework to include step-by-step procedures and supporting metrics for identifying, collecting, aggregating, analyzing, and disseminating data from emerging public and private transportation technologies.  In each step, specify possible data providers, users, and other stakeholders.  Document facilitators, barriers, and the potential means to overcome the barriers for implementing the steps.  In addition, the framework should include potential procedures for implementing open data policies.

4.    To facilitate implementation of the research results, demonstrate how the developed framework can be applied, and make recommendations for procedural changes in identifying, collecting, aggregating, analyzing, and disseminating data from emerging public and private transportation technologies.

5.    Prepare appropriate documentation, including a detailed guidebook, for use by analysts and decision-makers in implementing the proposed data collection and application framework.  Documentation may include visual representations and other graphical techniques to enhance receptivity by the intended audiences. 

The research plan should be divided into two phases, and each phase should be divided into tasks with a detailed description of the work proposed.  The research plan should build in appropriate interim deliverables that include, at a minimum, a detailed annotated outline of the resources forming the basis of the research, and an interim report at the end of Phase I that describes work done in early tasks and provides an updated work plan for the remaining tasks to be accomplished in Phase II.  Phase I should account for no more than 40% of the overall effort and should address the initial and fundamental tasks contributing to the overall study outcome. NCHRP approval of the Phase I interim report is required before Phase II can commence. 

In addition, the research plan should build in appropriate checkpoints with the NCHRP project panel including, at a minimum, (1) a kick-off teleconference meeting to be held within 1 month of the contract’s execution date; (2) the face-to-face interim deliverable review meeting to be held at the end of Phase I; and (3) at least two additional web-enabled teleconferences tied to NCHRP review and approval of any other interim deliverables as deemed appropriate.

Note: Travel and per diem costs for panel members attending the Interim Meeting will be paid by NCHRP.

Final deliverables will include at a minimum: (1) a guidebook as specified above (metrics, tools, strategies); (2) a final report that documents the entire research effort; (3) an executive summary as a stand-alone document that outlines the research findings and recommendations; and (4) a presentation (e.g., a Microsoft® PowerPoint, video, etc.) aimed at data analysts and identified decision-makers that simply and concisely explains why the framework and supporting materials are helpful and how they will be used.  Final deliverables will also include a stand-alone technical memorandum entitled, “Implementation of Research Findings and Products.”  See Special Note D.

SPECIAL NOTES

A. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the brochure, Information and Instructions for Preparing Proposals. Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a “federally” Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower-tier subaward and subcontract.   Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower-tier subaward and subcontract in excess of $25,000.

B.  Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively very knowledgeable in the problem area. Selection of an agency is made by the project panel considering the following factors: (a) the proposer's demonstrated understanding of the problem; (b) the merit of the proposed research approach and study design; (c) the experience, qualifications, and objectivity of the research team in the same or closely related problem areas; (d) the plan for ensuring application of results; (e) the proposer's plan for participation by Disadvantaged Business Enterprises--small firms owned and controlled by minorities or women; and (f) the adequacy of the facilities.

Note: The proposer's plan for participation by Disadvantaged Business Enterprises should be incorporated in Item 12 of the proposal.

 

C. Item 4(c), "Anticipated Research Results," each proposal must include an Implementation Plan that describes activities to promote application of the product of this research. It is expected that the implementation plan will evolve during the project; however, proposals must describe, as a minimum, the following: (a) the "product" expected from the research, (b) the audience or "market" for this product, (c) a realistic assessment of impediments to successful implementation, (d) the institutions and individuals who might take leadership in applying the research product, (e) the activities necessary for successful implementation, and (f) the criteria for judging the progress and consequences of implementation.

D. The required technical memorandum titled, “Implementation of Research Findings and Products,” should (a) provide recommendations on how to best put the research findings/products into practice; (b) identify possible institutions that might take leadership in applying the research findings/products; (c) identify issues affecting potential implementation of the findings/products and recommend possible actions to address these issues; and (d) recommend methods of identifying and measuring the impacts associated with implementation of the findings/products. Implementation of these recommendations is not part of the research project and, if warranted, details of these actions will be developed and implemented in future efforts.

E. Item 5 in the proposal, "Qualifications of the Research Team," must include a section labeled "Disclosure." Information relevant to the NCHRP's need to ensure objectivity and to be aware of possible sources of significant financial or organizational conflict of interest in conducting the research must be presented in this section of the proposal. For example, under certain conditions, ownership of the proposing agency, other organizational relationships, or proprietary rights and interests could be perceived as jeopardizing an objective approach to the research effort, and proposers are asked to disclose any such circumstances and to explain how they will be accounted for in this study. If there are no issues related to objectivity, this should be stated.

F. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academies of Sciences, Engineering, and Medicine. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academies of Sciences, Engineering, and Medicine. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB.  Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB’s Cooperative Research Programs publications. For guidance on TRB’s policies on using copyrighted material please consult Section 5.4, “Use of Copyrighted Material,” in the Procedural Manual for Contractors.

 


Proposals (15 single-bound copies) are due not later than 4:30 p.m. on 1/25/2018.

This is a firm deadline, and extensions are not granted. In order to be considered for award, all copies of the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected. Proposers may choose any carrier or delivery service for their proposals. However, proposers assume the risk of proposal rejection if the carrier or delivery service does not deliver all the required documents by the deadline.

Delivery Address:

PROPOSAL-NCHRP
ATTN: Christopher J. Hedges
Director, Cooperative Research Programs
Transportation Research Board
500 Fifth Street, NW
Washington, DC 20001


Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered liability statement in order for the NCHRP to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a printable version of the Liability Statement (pdf). A free copy of the Adobe Acrobat PDF reader is available at http://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals" (updated August 2016). Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected. This brochure is available here.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.


IMPORTANT NOTICE

Potential proposers should understand clearly that the research project described herein is tentative. The final content of the program depends on the level of funding made available through States' agreements for financial support of the NCHRP. Nevertheless, to be prepared to execute research contracts as soon as possible after sponsors' approvals, the NCHRP is assuming that the tentative program will become official in its entirety and is proceeding with requests for proposals and selections of research agencies.

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