The National Academies

NCHRP 01-61 [RFP]

Evaluation of Bonded Concrete Overlays on Asphalt Pavements

Posted Date: 9/21/2017

  Project Data
Funds: $500,000
Contract Time: 24 months
(includes 3 weeks for NCHRP review of the Phase I interim report, 3 weeks for NCHRP review of the Phase II technical memorandum, and 3 months for NCHRP review and for contractor revision of the final deliverables)
Authorization to Begin Work: 3/15/2018 -- estimated
Staff Responsibility: Edward T. Harrigan
   Phone: 540-454-2149
   Email: eharriga@nas.edu
RFP Close Date: 11/2/2017
Fiscal Year: 2018

Bonded concrete overlays on asphalt (BCOA) pavements are a fast-growing pavement preservation and rehabilitation treatment in the United States. They have demonstrated their effectiveness as solutions for correcting areas with excessive rutting and shoving caused by slow, heavy loads, such as at intersections, as well as for a longer term overlay option on regular mainline pavements. Most BCOA projects consist of a 3- to 7-inch thick concrete overlay, with or without fibers, with panel sizes ranging from 4 to 12 feet.
Major advancements have been made recently in design methods for BCOA. However, there is still a need for information on key topics such as optimal BCOA mix design proportioning, construction practices, maintenance, repair, and rehabilitation, as well as a comprehensive review of overall performance. Current assumptions about anticipated design lives of BCOAs are derived from localized studies. Variables impacting design life include the previous condition of the existing pavement structure, the time dependent degree of bond between layers, overlay thickness, panel size, construction practices, environment, and traffic. Typical BCOA design lives are uncertain, and the timing and types of maintenance and repair activities need further study and definition.
Some highway agencies are reluctant to use BCOA because of a lack of experience and information. Thus, research is needed to determine expected BCOA performance. Other aspects of BCOA such as construction practices ("do’s and don’ts") and maintenance, repair, and rehabilitation requirements and procedures also need attention.
The objectives of this research are to: (1) investigate factors that may impact BCOA performance, including, but not limited to, design procedures, specifications, mix design proportioning, construction practices, and maintenance and repair techniques; (2) document in-service BCOA performance through a literature review and survey; (3) conduct field surveys of selected BCOA projects; (4) develop representative performance prediction curves suitable for use in BCOA design selection based on the documented performance of a range of BCOA projects; and (5) compare actual versus predicted BCOA performance using current design procedures.
Proposers are asked to provide a detailed research plan for accomplishing the project objectives and for producing the deliverables required by each phase of the project. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the objectives. The work proposed for each phase must be divided into tasks and proposers must describe the work proposed in each task in detail.
Deliverables shall include, at a minimum:
1. A literature review and a survey of state, provincial, and local highway agencies to identify current and past BCOA projects and determine, insofar as possible, their performance (including premature failures), design procedures, specifications, mix design proportioning, construction practices, and overlay maintenance and repair techniques.
2. An updated work plan to (a) measure the performance of selected BCOA projects, (b) develop representative performance prediction curves suitable for use in design selection, and (c) conduct comparisons of actual versus predicted BCOA performance using current design procedures.
The work plan shall identify specific field projects for performance measurement, provide a detailed experimental design, including methods and equipment, and describe a proposed methodology for developing performance curves.
3. An interim report that presents (a) findings of the literature review and survey and (b) the updated work plan.
Note: Phase I is limited to 3 months. The contractor will meet with NCHRP within 1 month of submission of the interim report to obtain approval to proceed with Phase II.
1. Execution of the work plan approved in Phase I.
2. A technical memorandum presenting a comprehensive review of measured BCOA field performance.
Note: The contractor will meet with NCHRP within a month of submission of the technical memorandum to discuss the findings and obtain approval to develop the performance curves.
3. A technical memorandum presenting a detailed discussion of the development of BCOA performance prediction curves from the field measurements, a summary of observed maintenance and repair techniques, and a comparison of actual versus predicted BCOA performance using current design procedures.
4. A final report that documents results, summarizes findings, draws conclusions, and proposes best practices for scoping, design, material selection, construction, maintenance, repair, and rehabilitation of BCOA pavements. An appendix to the report shall include electronic files of all test data and results collected and measured in the research.

A. The proposal, including appendices, shall not exceed 30 single-spaced pages and the Research Plan, Item 4 of the proposal, shall not exceed 20 single-spaced pages, in 12-point font or larger.

B. For budgeting purposes, proposers should plan for 2 in-person meetings with NCHRP in  Washington, DC or Irvine, CA.

C. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the brochure, "Information and Instructions for Preparing Proposals" (http://onlinepubs.trb.org/onlinepubs/crp/docs/ProposalPrep.pdf). Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower-tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower-tier subaward and subcontract in excess of $25,000.
D. The NCHRP is a practical, applied research program that produces implementable products addressing problems faced by transportation practitioners and managers. The benefits of NCHRP research are realized only when the results are implemented in state DOTs and other agencies. Implementation of the research product must be considered throughout the process, from problem statement development to research contract and beyond completion of the research. Item 4(c), "Anticipated Research Results," must include the following: (a) the "product" expected from the research, (b) the audience or "market" for this product, (c) a realistic assessment of impediments to successful implementation, and (d) the institutions and individuals who might take leadership in deploying the research product. The project panel will develop and maintain an implementation plan throughout the life of the project. The research team will be expected to provide input to an implementation team consisting of panel members, AASHTO committee members, the NCHRP Implementation Coordinator, and others in order to meet the goals of NCHRP Active Implementation: Moving Research into Practice, available at http://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP_ActiveImplementation.pdf.
E. Item 5 in the proposal, "Qualifications of the Research Team," must include a section labeled "Disclosure." Information relevant to the NCHRP's need to ensure objectivity and to be aware of possible sources of significant financial or organizational conflict of interest in conducting the research must be presented in this section of the proposal. For example, under certain conditions, ownership of the proposing agency, other organizational relationships, or proprietary rights and interests could be perceived as jeopardizing an objective approach to the research effort, and proposers are asked to disclose any such circumstances and to explain how they will be accounted for in this study. If there are no issues related to objectivity, this should be stated.
F. Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively very knowledgeable in the problem area. Selection of an agency is made by the project panel considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) the proposer's plan for participation by Disadvantaged Business Enterprises--small firms owned and controlled by minorities or women; and (6) the adequacy of the facilities.
Note: The proposer's plan for participation by Disadvantaged Business Enterprises should be incorporated in Item 12 of the proposal.
G. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academies of Sciences, Engineering, and Medicine. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academies of Sciences, Engineering, and Medicine. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors.

Proposals (15 single-bound copies) are due not later than 4:30 p.m. on 11/2/2017.

This is a firm deadline, and extensions are not granted. In order to be considered for award, all copies of the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected. Proposers may choose any carrier or delivery service for their proposals. However, proposers assume the risk of proposal rejection if the carrier or delivery service does not deliver all the required documents by the deadline.

Delivery Address:

ATTN: Christopher J. Hedges
Director, Cooperative Research Programs
Transportation Research Board
500 Fifth Street, NW
Washington, DC 20001

Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered liability statement in order for the NCHRP to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a printable version of the Liability Statement (pdf). A free copy of the Adobe Acrobat PDF reader is available at http://www.adobe.com.

General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals" (updated August 2016). Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected. This brochure is available here.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.


Potential proposers should understand clearly that the research project described herein is tentative. The final content of the program depends on the level of funding made available through States' agreements for financial support of the NCHRP. Nevertheless, to be prepared to execute research contracts as soon as possible after sponsors' approvals, the NCHRP is assuming that the tentative program will become official in its entirety and is proceeding with requests for proposals and selections of research agencies.

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