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The National Academies

ACRP 11-05/Task 1 [RFP]

Dissemination of ACRP Research Results
[ ACRP 11-05 (Tactical Initiatives from the ACRP Strategic Plan) ]

Posted Date: 3/6/2017

  Project Data
Funds: up to $650,000 each year
(Funding is authorized each year.)
Contract Time: 60 months
Authorization to Begin Work: 7/31/2017 -- estimated
Staff Responsibility: Michael R. Salamone
   Phone: 202 334-1268
   Email: msalamone@nas.edu
RFP Close Date: 4/24/2017
Fiscal Year: 2017

BACKGROUND

 

The Airport Cooperative Research Program (ACRP) just completed its tenth year as an applied research program geared to develop near-term, practical solutions to problems faced by airport operators. Throughout the past decade, ACRP has earned and maintained a reputation for research excellence that is a trademark of the National Academies of Sciences, Engineering, and Medicine–as well as the Transportation Research Board (TRB) cooperative research programs.

 

Presently, there are over 400 ACRP products derived from research results.  Results are typically presented in a printed report but other formats are possible.  A variety of post-production methods and formats are employed to communicate and distribute research results to specific target audiences and ensure that useful research results are immediately available to appropriate practitioners.  Often, additional methods are necessary so that results or priority ACRP messages reach specific audiences.  Many product distribution methods are also utilized to retain practitioner engagement and communicate priority messages.  Sustaining effective distribution and communication and continued value and utility to the airport industry is accomplished through consistent engagement of industry practitioners in the many aspects of the program.

 

Earlier this year, the ACRP Oversight Committee reauthorized a project to utilize a coordinated and comprehensive approach to disseminate ACRP products to specific airport-practitioner audiences.  The ACRP Dissemination Plan (dated February 2, 2017) contains a range of dissemination activities subdivided into two major implementation categories: (1) successful, existing activities and (2) new and emerging activities.  Each activity also addresses one or more dissemination priorities: (1) product distribution, (2) feedback and engagement, and (3) practitioner participation.  In order to implement each activity and successfully address each priority, a variety of technical, logistical, and production services are needed.  This request for proposals will be used to select one or more contractors that offer the broadest and most relevant expertise needed to accomplish the activities planned.

 

Throughout this request for proposals, the approved set of dissemination activities that fall under this project are described in the ACRP Dissemination Plan dated February 2, 2017 (ACRP Dissemination Plan) and may be found at

http://onlinepubs.trb.org/onlinepubs/acrp/2017DisseminationPlan.final.pdf


PROJECT OBJECTIVES

The objectives of this project are to (1) increase awareness of and engagement with ACRP among targeted airport-practitioner audiences; (2) increase the readership and practical application of ACRP products/publications; (3) encourage practitioners in the airport industry and their organizations to make use of ACRP research results; (4) foster/cultivate a group of practitioner-advocates that will actively assist in the dissemination of ACRP research results throughout the airport industry; and (5) create feedback methods and channels to determine if dissemination activities are both effective and efficient and how they might be improved.


INVITATION

The ACRP is seeking the insights of proposers on how best to achieve the project objectives.  Proposers are asked to develop and include a detailed work plan for accomplishing the project objectives utilizing the activities authorized in the ACRP Dissemination Plan.  Proposers are expected to describe work plans that can realistically be accomplished within the constraints of the available funds and contract time.  Proposals must present the proposers’ current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the project objectives.

 

The work proposed must be divided into separate activities in accordance with the ACRP Dissemination Plan, and proposers must describe the work proposed in each activity in detail.  For the first year, the implementation category “successful, existing activities” will form the core of this project and approximately 80% of project resources.  Remaining resources will be dedicated to the exploration and testing of “new and emerging activities” in close collaboration with the ACRP management.  Each year project resources will be discussed and allocated among all activities with the possibility that some new activities advance into the core successful activities.  In addressing each core activity in the work plan, proposers must include a detailed operational plan, staffing plan (e.g., hours), and budget (e.g., dollars) to carry out the activity.  For new and emerging activities, proposers must include an exploration plan, staffing plan, and budget for each new and emerging activity.  The combined work plan will (1) expand the depth and clarity of each dissemination activity in order to demonstrate understanding and (2) propose ways to improve and measure the effectiveness and efficiency of each activity.

 

Occasionally, activities in both implementation categories may require additional steps or adjustments to improve processes, airport-practitioner awareness of engagement opportunities (e.g., improve participation in the ACRP), or improve the effective distribution of recent research results.  Ongoing activities may also be improved through new techniques, incentives, or tools, which may expand desired results or increase qualitative feedback.  Creative ideas and innovations for such additions should be discussed in the work plan.

Proposals developed in response to this announcement should present multidisciplinary teams capable of conducting work in a variety of technical, logistical, and production areas as necessary to implement the ACRP Dissemination Plan and, specifically, the five project objectives. Proposers are expected to demonstrate significant in-house expertise, as well as the ability to assemble additional expertise as needed.

 

Proposers are expected to be familiar with the ACRP Dissemination Plan and address all five areas of the project objectives. The response should highlight the specific experience and background of key personnel as they relate to the dissemination priorities of each activity in the ACRP Dissemination Plan and the five project objectives (see Special Note A). Proposers shall provide the following: 

1. A discussion that clearly demonstrates that the proposer understands the ACRP Dissemination Plan and the five project objectives. This section of the proposal must be limited to 10 pages and shall be Item 4 in the response.


2. The qualifications and experience of the Principal Investigator and other key team members.  Information on each team member must be limited to one page per team member.  This shall be Item 5 in the response.

3. Relevant accomplishments by the Principal Investigator and other members of the research team that clearly relate to the dissemination priorities of each activity in the ACRP Dissemination Plan and one or more areas of the project objectives.  These accomplishments should illustrate experience with the type of work and situations that will be involved in this project.  This section must be limited to 10 pages and shall be Item 6 in the response.

 

4. A list of other anticipated time commitments for the Principal Investigator and key staff during the proposed contract period of calendar years 2017 through 2022.  This section shall be Item 7 in the response.


BASIS FOR SELECTION

It is the intention of ACRP to select one or more contractors based on the following criteria:

1. Demonstrated understanding of the ACRP Dissemination Plan and the five project objectives.
2. Demonstrated qualifications, experience, and availability of the Principal Investigator and key research team members.

3. Demonstrated ability to deliver clear, concise, and timely products and services in formats appropriate for ACRP and airport industry practitioners.

4.  Demonstrated ability to draw appropriate expertise from multiple disciplines when needed.

5. The respondent’s plan for participation by Disadvantaged Business Enterprises—small firms owned and controlled by minorities or women.

SPECIAL NOTES

 

A. The essential features required in a proposal for research are detailed in the current brochure entitled “Information Required for Preparing Proposals” (see General Note 2).  The proposal shall include the following sections, in the following order: (1) Cover Page; (2) Summary Page; (3) Table of Contents; (4) Work Plan for successful, existing activities and exploration plan for new, emerging activities; (5) Qualifications of the Research Team and the specific activities each member will be assigned; (6) Accomplishments of the Research Team; (7) Other Commitments of the Research Team; (8) Equipment and Facilities; (9) Time Requirements by activity; (10) Summary of Hours by Activity; (11) Itemized Budget by activity; and (12) Plan for Participation for Disadvantaged Business Enterprises.


All other essential elements described in Section V of the brochure are required.  Proposals that do not conform with these requirements will be rejected.  This Special Note supersedes General Note 2 below.

 

B.  Responses must be accompanied by an executed, unmodified copy of the Liability Statement found in this Request for Proposals. Responses that do not include the signed Liability Statement or are not received by ACRP by the response deadline will be rejected.

C. A Disclosure statement providing information relevant to the ACRP's need to ensure objectivity and to be aware of possible sources of significant financial or organizational conflict of interest in conducting the research must be presented in this section of the proposal. For example, under certain conditions, ownership of the proposing agency, other organizational relationships, or proprietary rights and interests could be perceived as jeopardizing an objective approach to the research effort, and proposers are asked to disclose any such circumstances and to explain how they will be accounted for in this study. If there are no issues related to objectivity, this should be stated.

D. Responses must be presented in a minimum font size of 11 point.

E. The discussion of the five project objectives should demonstrate a broad perspective, addressing the wide variety of issues and disciplines pertinent to each area. The agency's team should include individuals who can be expected to bring new ideas and approaches to bear on the planned activities as presented in the ACRP Dissemination Plan.


Proposals (15 single-bound copies) are due not later than 4:30 p.m. on 4/24/2017.

This is a firm deadline, and extensions are not granted. In order to be considered for award, all copies of the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected. Proposers may choose any carrier or delivery service for their proposals. However, proposers assume the risk of proposal rejection if the carrier or delivery service does not deliver all the required documents by the deadline.

Delivery Address:

PROPOSAL-ACRP
ATTN: Christopher J. Hedges
Director, Cooperative Research Programs
Transportation Research Board
500 Fifth Street, NW
Washington, DC 20001


Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered statement in order for the ACRP to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a printable version of the Liability Statement (pdf). A free copy of the Adobe Acrobat PDF reader is available at http://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals" (updated August 2016). Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected. This brochure is available here.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.

5. Potential proposers should understand that follow-on activities for this project may be carried out through either a contract amendment modifying the scope of work with additional time and funds, or through a new contract (via sole source, full, or restrictive competition).


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