State DOT’s continue to play a variety of roles when administering federal and state grant programs. Of particular importance is the implementation and oversight of facility type projects both in initial construction and rehabilitation. A resource is needed for guiding State DOT’s and their subrecipients through the implementation, oversight and on-going monitoring role which involves complex and often confusing federal requirements.
The objective of this research is to develop a reference guide that may be used by State DOT’s and their subrecipients to identify and explain the implementation, oversight and on-going monitoring process of administering grants which involve the rehabilitation and construction of facility projects. The guide should be targeted to the projects generally carried out under small urban and rural systems.
This reference guide should address the steps associated with design, land acquisition, construction, change orders, federal reporting and asset monitoring. This would include but not be limited to such topics as:
- Independent cost analysis (ICE)
- Design and A&E Procurement
- Land acquisition
- Bid development
- Selection and award
- DBE Goals
- Progress monitoring
- Federal reporting requirements
- DBE monitoring
- Change orders
- Maintenance plans
- On-going monitoring requirements