BACKGROUND: State highway agency equipment fleet assets are vital to the delivery of agency programs, projects, and services. Measuring, monitoring, and reporting on asset utilization levels are necessary for the management of the equipment fleet and meeting the highway agency's business needs. A variety of processes have been used by highway agencies for utilization measurement and management, and there is no widely accepted process for determining utilization criteria, measurement, and management of fleet equipment. There is a need to develop a guide that incorporates rational processes and appropriate electronic-based tools to provide a realistic means for fleet utilization measurement and management. Such a guide will help equipment managers and administrators in making decisions regarding fleet size and composition to meet the agency mission.
OBJECTIVE: The objective of this research is to develop a guide for utilization measurement and management of fleet equipment used by state highway agencies. The guide shall include associated processes and electronic-based tools. This research is not concerned with equipment replacement cycles.
Accomplishment of this objective will require at least the following tasks.
Phase I: (1) Collect and review domestic and foreign literature, research findings, and information relative to utilization measurement and management of fleet equipment. This information may be obtained from published and unpublished reports, and contacts with transportation agencies and other public and private organizations. (2) Evaluate the information gathered in Task 1 and identify the factors influencing equipment utilization and management strategies that merit further consideration in this research. Describe how specific factors will be used in developing processes for determining utilization measurement and management of fleet equipment. (3) Based on the findings of Tasks 1 and 2, develop a research plan, to be executed in Phase II, to (a) develop rational processes, based on computational models, for determining utilization measurement and management of fleet equipment and (b) prepare a guide and associated electronic-based tools for consideration and adoption by AASHTO. The plan shall identify fleet equipment that will be covered in the Guide and include a tentative outline of the anticipated Guide. (4) Prepare an interim report that documents the research performed in Tasks 1 through 3. Following review of the interim report by the NCHRP, the research team will be required to make a presentation to the project panel. Work on Phase II of the project will not begin until the interim report is approved and the Phase II work plan is authorized by the NCHRP. The decision on proceeding with Phase II will be based on the contractor’s documented justification of the updated work plan.
Phase II: (5) Execute the Phase II plan approved in Task 4. Based on the results of this work, propose processes and electronic-based tools for utilization measurement and management of fleet equipment. Also, illustrate use of the proposed processes and tools with examples covering a range of equipment classes and discuss how these processes and tools may be used for making decisions regarding equipment retention. (6) Prepare and submit for NCHRP review a technical memorandum summarizing the work performed in Task 5 together with a detailed outline of the Guide. Following review of the memorandum, the research team will be required to make a presentation to the project panel to demonstrate functionality of the electronic-based tools. Work on the subsequent tasks will not begin until the review is completed and work is authorized by the NCHRP. (7) Develop the Guide and accompanying electronic-based tools. (8) Prepare final deliverables that document the entire research effort. The electronic-based tools together with appropriate documentation and user manuals shall be incorporated in the proposed Guide and presented as a stand-alone deliverable in a format suitable for consideration and adoption by AASHTO.
STATUS: Research in progress.