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The National Academies

NCHRP 25-47 [RFP]

How to Measure and Communicate the Value of Access Management

Posted Date: 10/25/2017

  Project Data
Funds: $600,000
Contract Time: 30 months
(includes 2 months for NCHRP review and approval of the interim report and 3 months for NCHRP review and for contractor revision of the final report)
Authorization to Begin Work: 4/1/2018 -- estimated
Staff Responsibility: C. Crichton-Sumners
   Phone: 202-334-1695
   Email: ccrichton-sumners@nas.edu
RFP Close Date: 12/5/2017
Fiscal Year: 2014

BACKGROUND

Effective management of ingress and egress along highways and major arterial roadways is essential for minimizing potential road user conflicts caused by closely spaced curb cuts, median openings across a turn lane, driveways in a major intersection, or poorly coordinated traffic signals and other poorly designed access features that may contribute to unsafe and congested roadways. Access management techniques—used to minimize these potential points of conflict control access—increase roadway capacity, reduce crashes, and help manage congestion.
 
Potential economic benefits of access management include: reducing the cost of delivering an efficient and safe transportation system; reducing the need for road widening, which could displace businesses, homes, and communities; shortening transport times for delivery carriers; encouraging more stable property values; preserving investments made in transportation facilities; reducing capital improvement costs for new or reconstructed roadways; and reducing the time needed to conduct internal and inter-governmental coordination.
 
Research on the benefits of access management has focused mainly on operational and safety effects. Research related to the economic impact of access management typically concentrated on addressing the concerns of business owners whose properties have been impacted by access changes. There has been little focus on the economic impacts to transportation agencies that may result from poor access management decisions or the lack of access management planning. Transportation agencies that do not successfully implement access management may incur additional costs for superfluous geometric design or operations modifications such as the installation of a traffic signal, a median, or a right- or left-turn lane; major roadway widening; constructing a bypass or new interchange; or potential liabilities including those related to congestion and crashes or from mitigating adverse effects of development-related traffic. Research is needed to help agencies—charged with making prudent access management decisions—demonstrate and articulate the benefits and costs of access management at the program, corridor, and project levels.
 
OBJECTIVE
 
The objective of this research is to develop guidance for transportation agencies on identifying and communicating the value of access management at the program, corridor, and project levels. The guidance will involve techniques to identify, measure, and assess the benefits and costs of access management using both quantitative and qualitative metrics.
 
RESEARCH PLAN
 
The NCHRP is seeking the insights of proposers on how best to achieve the research objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective.
 
The research plan should: (1) include a kick-off teleconference with the research team and NCHRP convened within 1 month of the contract’s execution; (2) address the manner in which the proposer intends to use the developed information to satisfy the project objective; (3) be divided logically into detailed tasks that are necessary to fulfill the research objective and include appropriate milestones and interim deliverables; (4) include information gathering tasks; and (5) incorporate opportunities for the project panel to review, comment and approve milestone deliverables.
 
The research should address a broad range of issues associated with identifying and communicating the value of access management and should include the following:
  1. A review of the domestic and international body of knowledge that pertains to principles, procedures, methods, criteria, and guidance for public agencies related to access management;
  2. Consideration of key quantitative and qualitative decision metrics used to identify, measure, and assess the benefits and cost of access management at the program, corridor, and project levels;
  3. Existing and proposed standards (and the background used to develop those standards), methods of measurement, implementation, and compliance;
  4. Existing valuation methods related to access management (e.g., cost/benefit, crash modification factors, property value, lifecycle costs, sustainability, air quality, energy, noise, parking, and multimodal considerations);
  5. Data gathering, including: (a) identification of successful practices in development and assimilation of access management policy; (b) identification of potential impacts over time to locations where access management is not applied (e.g., bypass lifecycle and cost); (c) identification of metrics and data to update outreach and educational materials for asset owners responsible for access management (e.g., crash rates, adoption of [model] codes, enforcement actions, cost containment, revenue enhancement, program organization and administration, and opportunity costs); (d) identification of potential case studies that illustrate valuation practices for access management; (e) identification of practices for governance review and approval processes during planning and development; and (f) identification of successful state practitioner practices for technical assistance offered to local land use and planning processes or programs.
Deliverables should include: (1) a suite of products to aid in the identification, measurement, and assessment of the benefits and costs of access management at the program, corridor, and project levels, including quantitative and qualitative metrics (e.g., a primer, guidelines, benefit cost tools, and visualization tools); (2) a practitioner’s guidebook that provides recommended design and maintenance  practices used to identify, measure, and assess the benefits and costs of access management at the program, corridor, and project levels; (3) a set of training materials to facilitate outreach and education for use by access management asset owners and practitioners; (4) prioritized recommendations for future research; (5) a final report documenting the entire research effort; (6) an executive summary of the project; (7) a PowerPoint presentation describing the background, objectives, research approach, findings, and conclusions; and (8) a stand-alone technical memorandum titled “Implementation of Research Findings and Products” (see Special Note D for additional information). 

Proposers may recommend additional deliverables to support the project objective.
 
SPECIAL NOTES
 
A.  Item 4 of the proposal, the Research Plan, shall not exceed 20 pages, in 12-point font or larger. Item 5 of the proposal shall be limited to 1 page of biographical information for each person.
 
B.    Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the brochure, "Information and Instructions for Preparing Proposals" (http://onlinepubs.trb.org/onlinepubs/crp/docs/ProposalPrep.pdf). Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower-tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower-tier subaward and subcontract in excess of $25,000.
 
C. NCHRP wishes to award the contract for NCHRP Project 25-47 for a fixed price of $600,000. This amount will not be subject to any adjustment by reason of the contractor’s cost experience in the performance of the contract.  In addition to providing a detailed budget, the proposer should provide a proposed schedule of project milestones, deliverables and progress payments tied to the detailed budget and schedule which will be inclusive of specific dates. For budgeting purposes, proposers should assume that (1) NCHRP will provide access to web-enabled teleconference services and (2) 1 in-person meeting with the NCHRP project panel will be held in Washington, DC. NCHRP will pay panel members’ travel costs for the meeting.
 
D. The NCHRP is a practical, applied research program that produces implementable products addressing problems faced by transportation practitioners and managers. The benefits of NCHRP research are realized only when the results are implemented in state DOTs and other agencies. Implementation of the research product must be considered throughout the process, from problem statement development to research contract and beyond completion of the research. Item 4(c), "Anticipated Research Results," must include the following: (a) the "product" expected from the research, (b) the audience or "market" for this product, (c) a realistic assessment of impediments to successful implementation, and (d) the institutions and individuals who might take leadership in deploying the research product. The project panel will develop and maintain an implementation plan throughout the life of the project. The research team will be expected to provide input to an implementation team consisting of panel members, AASHTO committee members, the NCHRP Implementation Coordinator, and others in order to meet the goals of NCHRP Active Implementation: Moving Research into Practice, available at http://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP_ActiveImplementation.pdf.
 
E. Item 5 in the proposal, "Qualifications of the Research Team," must include a section labeled "Disclosure." Information relevant to the NCHRP's need to ensure objectivity and to be aware of possible sources of significant financial or organizational conflict of interest in conducting the research must be presented in this section of the proposal. For example, under certain conditions, ownership of the proposing agency, other organizational relationships, or proprietary rights and interests could be perceived as jeopardizing an objective approach to the research effort, and proposers are asked to disclose any such circumstances and to explain how they will be accounted for in this study. If there are no issues related to objectivity, this should be stated.
 
F. Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively very knowledgeable in the problem area. Selection of an agency is made by the project panel considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) the proposer's plan for participation by Disadvantaged Business Enterprises--small firms owned and controlled by minorities or women; and (6) the adequacy of the facilities.

G. The consultant team should have demonstrated experience and expertise in access management that reflects an understanding of the perspective of regulators, local government agencies, real estate developers, and their consultants. The team should demonstrate multi-disciplinary expertise and experience in the following aspects of access management: (1) legal and regulatory; (2) transportation and traffic engineering; (3) regional planning; (4) zoning and land use; and (5) real estate development and financing.
 
Note: The proposer's plan for participation by Disadvantaged Business Enterprises should be incorporated in Item 12 of the proposal.
 
H. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academies of Sciences, Engineering, and Medicine. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academies of Sciences, Engineering, and Medicine. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors.
 
I. Proposers are encouraged to become familiar with the second edition of the Access Management Manual and the companion volume Access Management Application Guidelines and to take them into account when developing the proposed research plan. NCHRP materials are available to proposers by writing to the TRB Publications Office, 500 Fifth Street NW, Washington, DC 20001. The cost is $200.00, including postage. Checks or money orders should be made payable to the Transportation Research Board. Copies may also be purchased using MasterCard, Visa, or American Express by calling (202) 334-3214, or by fax at (202) 334-2519. These manuals are also available at http://www.trb.org/Main/Blurbs/171852.aspx and http://www.trb.org/Main/Blurbs/175418.aspx respectively.
 
 

Proposals (15 single-bound copies) are due not later than 4:30 p.m. on 12/5/2017.

This is a firm deadline, and extensions are not granted. In order to be considered for award, all copies of the agency's proposal accompanied by the executed, unmodified Liability Statement must be in our offices not later than the deadline shown, or the proposal will be rejected. Proposers may choose any carrier or delivery service for their proposals. However, proposers assume the risk of proposal rejection if the carrier or delivery service does not deliver all the required documents by the deadline.

Delivery Address:

PROPOSAL-NCHRP
ATTN: Christopher J. Hedges
Director, Cooperative Research Programs
Transportation Research Board
500 Fifth Street, NW
Washington, DC 20001


Liability Statement

The signature of an authorized representative of the proposing agency is required on the unaltered liability statement in order for the NCHRP to accept the agency's proposal for consideration. Proposals submitted without this executed and unaltered statement by the proposal deadline will be summarily rejected. An executed, unaltered statement indicates the agency's intent and ability to execute a contract that includes the provisions in the statement.

Here is a printable version of the Liability Statement (pdf). A free copy of the Adobe Acrobat PDF reader is available at http://www.adobe.com.


General Notes

1. According to the provisions of Title 49, Code of Federal Regulations, Part 21, which relates to nondiscrimination in federally assisted programs, all parties are hereby notified that the contract entered into pursuant to this announcement will be awarded without discrimination on the grounds of race, color, religion, sex, national origin, or disability.

2. The essential features required in a proposal for research are detailed in the current brochure entitled "Information and Instructions for Preparing Proposals" (updated August 2016). Proposals must be prepared according to this document, and attention is directed specifically to Section V for mandatory requirements. Proposals that do not conform with these requirements will be rejected. This brochure is available here.

3. The total funds available are made known in the project statement, and line items of the budget are examined to determine the reasonableness of the allocation of funds to the various tasks. If the proposed total cost exceeds the funds available, the proposal is rejected.

4. All proposals become the property of the Transportation Research Board. Final disposition will be made according to the policies thereof, including the right to reject all proposals.


IMPORTANT NOTICE

Potential proposers should understand clearly that the research project described herein is tentative. The final content of the program depends on the level of funding made available through States' agreements for financial support of the NCHRP. Nevertheless, to be prepared to execute research contracts as soon as possible after sponsors' approvals, the NCHRP is assuming that the tentative program will become official in its entirety and is proceeding with requests for proposals and selections of research agencies.

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